“What would you say you do here?”
Schedule meetings and appointments for the VP and their direct reports.
Manage multiple calendars for internal leaders and effectively coordinate with external studio partners.
P1 Incident Studio Communications: Collaborate with the incident management team and technology leadership to craft and communicate operational impact studio wide.
Schedule interviews for recruitment and hiring managers; inclusive of phone screens, virtual and in person.
Coordinate and book travel, including flight reservations, hotel accommodations, and vehicle rental.
Manage and submit department expense reports in a timely manner.
Maintain meeting agendas and take detailed notes for department and project meetings.
Organize departmental events and assist with broader technology events including but not limited to: calendar holds, securing event space, reserving tables, ordering and picking up beverages and food.
Process weekly status reports, including distribution and archiving reports.
Coordinate department visitors per company policy; initiating drive on requests and escorting visitors.
General office duties, such as maintaining and tracking office supplies that may be needed.
Work as part of a team; backing up and covering for other administrative assistants when they are out of the office or need assistance.
Special projects as needed.