NBCUniversal is seeking an Executive Assistant to provide administrative support to three SVPs across the Agency Partnerships team. The ideal candidate must be organized, tech-savvy, and able to multi-task. This position will work in a fun and fast-paced environment that will provide great exposure to the Global Ad Sales & Partnerships business.
- Prioritize communications that may include meetings, phone conversations and emails; determine through independent judgment those which require immediate attention.
- Assists in preparing all required memos, presentations, research, meeting agendas, notes, etc. as needed.
- Assist in gathering and coordinating information for regular reporting needs.
- Overall management of executive calendars.
- Coordination and scheduling of meetings and events, meeting recaps, and room bookings.
- Coordination of travel arrangements; process and track expense & travel reimbursements.
- Maintain and updating contacts lists.
- Handle sensitive and confidential information with discretion.
- Maintain up-to-date and accurate files.
- Provide backup support to other EAs as needed.
- Assist with additional special projects and other duties as required.
- Create and manage tracking documents for internal distribution and communication updates.
- Punctual, regular, and consistent attendance.