As a Supply Officer, your responsibilities will be:
Generic Responsibilities
- Manages RLM activities in accordance with defined CSR policies and others, ensuring workplace efficiency.
- Maintains inventory of office supplies and orders supplies, equipment, and services in accordance with prescribed procedures and contracts, ensuring everything is in good working order and easily accessible to employees.
- Monitors and reports expenses as well as all associated documentation related to the management/use of supplies and equipment, and keeps databases updated
- Interacts with suppliers regarding selection, pricing, and delivery.
- Makes purchase requests, receives purchase orders, verifies supplier invoices, and validates them for recharging to the business.
- Maintains and develops the structure of operational dashboards as part of cost monitoring.
- Participates in the preparation of recharging elements for packages in collaboration with the workplace financial management.
- Updates databases/management tools to keep information current.
- Prepares and provides KPIs, required information for the quality of customers and suppliers, and identifies trends to make recommendations for process improvements.
- Participates in all working groups and initiatives related to organization and operational efficiency, being part of initiatives aimed at optimizing processes and reducing costs within a framework of ongoing sustainable development.
- Integrates and trains new employees and provides training as part of job versatility.
Specific Responsibilities
- Operations Management: Manages the daily operations of RLM activities, ensuring efficiency and effectiveness in procurement and inventory management.
- Manages requests for information/complaints from the business units., coordinates logistics and transportation for the timely delivery of supplies to the relevant departments, provides administrative support to Senior Supply Officers as needed, and collaborates with team members to ensure the timely and accurate delivery of requests.
- Performance Monitoring: Executes and analyzes performance indicators (KPI) for the activity to identify trends and issues, and analyzes data and trends to identify opportunities for cost reduction and process improvement.
- Communication/Training: Manages communication related to the activity, prepare and updates the training file (according to company instructions and standards), trains and mentors new arrivals, providing guidance on best practices and procedures.
- Budget/Invoice Monitoring: Validates invoices and check for non-compliance, prepares and ensures recharging to the relevant departments., and assists in tracking and managing the RLM budget, reporting expenditures and identifying savings opportunities.
- Coordination with Suppliers: Develops and maintains relationships with suppliers, serves as an intermediary for contract management issues and other situations requiring resolution to ensure quality and timeliness of service. Actively participate in quality committees to improve indicators and increase efficiency, monitors contracts and updates, and acts as a liaison with BPCE Purchasing in the case of calls for tenders and pricing negotiations.
- Reporting/Documentation: Prepares documentation and procedures related to the activity and make necessary updates to keep information current and organized, prepares and presents regular reports on performance and operational efficiency gains, structures and maintains all shared information/files to facilitate intuitive access, and prepare activity files/directories.
- Compliance Controls / Operational Risk: Ensures that all operations comply with regulatory requirements and company policies, and ensures controls of activities including billing/rebilling files.