Job Description: Specialist – Supplier Bonus & Rebate Settlements
Role Purpose
This role focuses on managing and checking supplier bonuses and rebate agreements. You will make sure calculations are correct, suppliers follow agreed terms, and all settlements are done accurately. You will also provide data and insights that help improve profitability and support buying teams.
Key Responsibilities
1. Supplier Bonuses & Rebates
- Keep all supplier bonus and rebate agreements updated and correct (such as volume rebates, growth incentives, slabs, and trading terms).
- Ensure all bonus and rebate amounts are calculated accurately after transactions.
- Work with category managers to finalize bonus calculations.
- Prepare settlement statements and confirm them with suppliers.
2. Reconciliation
- Match supplier turnover figures with company turnover and fix any mismatches.
- Check if actual purchase volumes match agreed bonus slabs.
- Identify missed or unpaid rebates and suggest corrective actions.
- Manage recoveries through credit notes, debit notes, or supplier settlements.
3. Contracts & Agreements
- Maintain a central record of all supplier contracts, addendums, and yearly terms.
- Ensure all documents follow company compliance rules and procurement policies.
- Track contract expiry dates and support category teams with renewals.
- Escalate pending recoveries due to insolvency to the legal team.
4. Data Analysis & Insights
- Analyze trends in supplier income, rebates, and contract profitability.
- Provide required reports and insights to category teams.
- Identify opportunities to improve processes and reduce gaps.
5. Stakeholder & Supplier Coordination
- Work closely with Buying, Finance, Accounts Payable, and Supply Chain teams.
- Act as the main contact for suppliers regarding settlements, reconciliation, and turnover alignment.
- Support category teams during negotiations with accurate data.
6. Audit, Compliance & Controls
- Follow all business rules and financial control processes.
- Provide proper documents for audits.
- Strengthening controls to prevent errors, leakage, or missing income.
Required Skills
Technical Skills
- Strong understanding of trading terms and B2B discounts.
- Excellent Excel skills (formulas, pivot tables, etc.).
- Experience with SAP or other wholesale ERP systems.
- Understanding of wholesale pricing (WSP, margins, landed cost).
- Knowledge of accruals, reconciliation, settlements, write offs, and supplier ledger.
- Experience in supplier follow-ups (dunning process).
- Understanding of supplier open items management.
Behavioral Skills
- Strong attention to detail.
- Good analytical and problem-solving skills.
- Clear communication with suppliers and internal teams.
- Ability to work well in a fast-paced environment.