The Opportunity:
We are seeking a highly capable Administrative Assistant to support the Intellectual Property (IP) team within Mattel’s Law Department. This role is ideal for someone who combines exceptional executive support skills with strong financial and operational acumen.
You will serve as a trusted partner to the IP team by ensuring day-to-day operations run smoothly while also playing a key role in managing billing, budgets, and financial reporting. This is a highly visible role that requires strong organization, attention to detail, and the ability to operate effectively in a fast-paced, global environment.
What Your Impact Will Be:
Executive & Operational Support
- Provide high-level administrative support to attorneys and leadership, including complex calendar management, scheduling, and prioritization
- Coordinate meetings across multiple stakeholders, including global teams and senior leaders
- Arrange domestic and international travel, including detailed itineraries
- Create polished presentations, reports, and materials (PowerPoint, Excel, etc.)
- Serve as a key point of coordination across teams, including executive assistants and cross-functional partners
- Support team operations, project coordination, and continuous improvement of administrative processes
- Maintain organized electronic and physical filing systems
Financial & Budget Ownership
- Serve as the primary point of contact for legal billing and invoicing globally
- Manage invoice processing end-to-end, including resolving discrepancies with law firms and internal partners
- Partner with Finance and Accounts Payable on budget tracking, accruals, and forecasting
- Support budget management and spend tracking using e-billing tools and reporting systems
- Build and maintain financial reports and dashboards (Excel-heavy) to track spend and trends
- Conduct analysis on law firm rates and year-over-year spend
- Maintain vendor profiles, including billing arrangements and key contacts
- Prepare and deliver quarterly financial reporting to internal stakeholders