The Opportunity:
This Administrative Assistant position is responsible for providing day-to-day administrative support primarily to our Global Commercial & Operations team, as well as secondary support to our Government Affairs and Corporate/Securities teams, each in the Law Department. This position will be located in Mattel’s headquarters in El Segundo, California, and it will evolve as Mattel’s needs evolve.
What Your Impact Will Be:
- Schedule and coordinate various calls and meetings, internal and external. Provide phone coverage, as needed
- Create PowerPoint decks, Excel spreadsheets, and other charts/materials - and be creative and think out-of-the-box in doing so. Generate redlines.
- Assist with management of document/record management, billing, preferred supplier, and matter management systems, as well as other systems used by the Law Department
- Assist with updating electronic record keeping (and physical files, as needed)
- Collaborate constructively with assistants and staff within and outside the Law Dept., including C-suite executive assistants.
- Assist with correspondence and deliverables tracking; Assist with projects and task management, as needed.
- Assist with various budgeting and spend matters, including forecasts and accruals, and interfacing with law firms, managing e-billing payments, and creating reports
- Assist with processing invoices, including creation of purchase orders
- Managing SVP’s schedule and calendar by prioritizing based on knowledge of needs and priorities of the business
- Order supplies for local Corporate/Securities, Global Commercial & Operations, and Government Affairs teams
- Assist in registering attorneys for CLE webcasts and seminars, and tracking CLE for SVP
- Distribute incoming mail and preparing outgoing mail
- Assist attorneys and/or paralegals with other corporate projects, as needed
- Assist with new hire on-boarding, as needed
- Improve existing administrative practices
- Assist with scanning, copying, and distribution of various documents
- Provide secondary and backup support to Corporate / Securities & Government Affairs groups, including with respect to the matters described above