To issue Purchase / Sale Contracts in software interface as per the deal confirmation received from Traders.
Review the contract terms for compliance and consistency before sending them for approval whether entered by the trader or by the team member. Ensure all required compliance and sustainability clauses are included on contract as per the location, counterparty, or coffee grade selected.
Contract amendments are being processed as per the laid approval process, signed amended contracts are being shared to the client / trader within 48 hours of the time request being received.
Good in reconciling data, find discrepancies and make necessary enteries in Atlas V2 System.
Well versed with Excel Formulas and Power BI.
Well versed with the Shipment Incoterms, Payment Terms, Standard Coffee Terms (ESCC).
Follow internal approvals, digital signatures and release of contracts to customers or traders.
Follow-up on counter sign contracts with customers or traders and check terms of third party contracts when received, which should be the same as entered in the system.
Ensure that all Contracts are backed with a deal confirmation between the trader and the counterpart, track and archive the same in the dedicated system.
Track and control that the proper cost calculation is received intime, as per the Contract Incoterms, and Cost Accruals are being entered in the system on daily basis.
Enter Intercompany contracts, especially Inter-profit and Certs Accounts, as well as Buybacks in the system.
Follow the approval process for contract amendments, perform amendments including coordinating the rolling back of executed transactions, futures and cash allocations.
Support the Contract Allocation whenever necessary for origins on shipments and Marketers on spots.
Liaise with Accounts, Clearing, Inventory and Execution teams for the contract amendment process, for any additional complex intercompany trade flows.
Develop understanding of all aspects of the trading flow, in order to perform all contract tasks with a comprehension of the implications in the trading, accounting, execution and IT tasks.
Basic knowledge about futures and contract Pricing.