The Executive Assistant is responsible for providing administrative support to one or more executives, performing day-to-day tasks such as coordinating diaries, preparing materials for meetings, organizing and managing data, and serving as a liaison with other departments. A valuable asset to the executive team, the Executive Assistant is expected to communicate effectively, display a strong sense of professionalism, resourcefulness, and the highest degree of confidentiality.
- Maintain diaries within the Executive’s preferences, applying understanding of the executive’s priorities, leniencies, and limits – helping him/her create a proper balance between commitments
- Facilitate and manage the Executive’s accessibility and open lines of communication with internal and external networks
- Provide structure and proper prioritization of day-to-day administrative activities including key events, travel, and action items
- Create and maintain reports, spreadsheets, distribution lists, email groups, and other necessary documents and database in response to and in anticipation of executive's needs
- Prepare and coordinate presentations
- Drive and assist the staging of virtual and in-person events
- Arrange domestic and international travel
- Manage correspondence for and on behalf the executive
- Practice collaboration with all levels within the company, develop effective networks with peers as well as external professional groups
- Prepare and submit Executive’s expense reports aligned with service level agreements
- Conduct research
- Prepare and process departmental expenses and invoices for payment
- Process purchase requests, purchase orders, invoice coding, vendor setup, and conduct accounts payable coordination
- Practice confidentiality and maintain high standards of business ethics, ensuring strict compliance with company policies
- Collaborate closely with peers to understand and enhance the value of the EA role
- Perform other related projects and duties as assigned