Billings Analyst

Prepares and maintains accuracy of accounting records, financial statements, or other financial reports to procedural standards. Provides management with accurate information in the areas of billings, collections, cost, budgets, and forecasting in an efficient manner. At this level, tasks and assignments tend to be routine, general in nature and duties are performed under general supervision.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Bills various Government and commercial contracts (Cost Type, FFP, T&M).
• Prepares invoices and retroactive adjustments in Deltek Costpoint or excel. Reconciles invoices to required reports.
• Uses various online invoicing portals (WAWF, IPP, etc.).
• Performs monthly unbilled analysis.
• Understands Government Accounting and FAR regulations.
• Understands and interprets contracts/PO information pertained to billings.
• Researches various subjects related to billings.
• Assimilates data from various sources for decision making.
• Collaborates on a daily basis with A/R, Contracts Department and Business Office.
• Assists with collections, as needed.
• Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions.
• Distributes expenditures, encumbrances, receipts, and receivables according to schedules.
• Provides record of assets, liabilities, and other financial transactions.
• Prepares balance sheet, profit and loss statement, and other reports to summarize and interpret current and projected company financial position for managers.
• Monitors compliance with generally accepted accounting principles and company procedures.
• Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports.
• Collects appropriate data and prepares federal, state and local reports and tax returns.
• Serves as back-up for other accounting duties.
• Supports the preparation of year-end audit files and analysis.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in group problem solving situations.
• Project Management – Communicates changes and progress.
• Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills.
• Customer Service - Responds promptly to customer needs; Meets commitments.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork – Gives and welcomes feedback; Supports everyone’s efforts to succeed.
• Business Acumen - Understands business implications of decisions.
• Ethics - Treats people with respect; Works with integrity and ethically; Upholds organizational values.
• Organizational Support - Follows policies and procedures; Supports organization’s goals and values.
• Judgment - Includes appropriate people in decision-making process.
• Motivation – Demonstrates persistence and overcomes obstacles.
• Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently.
• Professionalism – Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity – Completes work in a timely manner; Strives to increase productivity.
• Safety and Security - Observes safety and security procedures including using Personal Protective Equipment (PPE) as required and wearing company issued badge when on company property; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events. Fast learner.
• Initiative – Seeks increased responsibilities; Asks for and offers help when needed.
• Innovation – Generates suggestions for improving work.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.
• Daily availability to include evenings and weekends when necessary to reach goals and deadlines.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience                  

Bachelor's degree (B.A.) from four-year college or university in accounting and a minimum of 2 years of directly related experience and/or training; or equivalent combination of education and experience. 

Language Skills:  Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of people.  

Mathematical Skills:   Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:  Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills:  To perform this job successfully, an individual should have a general knowledge of Microsoft Office and Accounting software.

Other Essential Duties

• Follows all import/export requirements, consulting with facility import/export personnel as required.

Other Skills and Abilities

Knowledge of specific software (Deltek Costpoint and Cognos experience is preferred but not required).

Other Qualifications

• US Citizenship with the ability to obtain and maintain a clearance.
• Ability to travel (domestically/internationally) approximately +/-5%.