In this role, you will report to and provide high鈥憀evel, strategic administrative and operational support to the Global General Counsel (GGC), a senior executive overseeing global Legal and Compliance functions. You will acts as a trusted partner to the GGC, enabling focus on strategic priorities while ensuring seamless day鈥憈o鈥慸ay operations across a complex, multinational environment.
This is a hybrid role working 3-4 days a week from our Costa Mesa location.
Key Responsibilities
Executive & Calendar Management
- Proactively manage the Global General Counsel's complex, global calendar, prioritizing meetings across time zones and balancing strategic, operational, and regulatory commitments
- Anticipate scheduling conflicts and resolve them independently
- Coordinate global travel arrangements, visas, itineraries, and expenses
Project & Operational Support
- Provide project management support for Legal and Compliance initiatives, including tracking deliverables, timelines, and action items
- Prepare, edit, and format high鈥憅uality presentations, reports, and briefing materials for executive leadership, Board, and external stakeholders
- Support preparation for Board and committee meetings, including agendas, materials, and follow鈥憉ps
- Partner with Legal Operations, Compliance, and cross鈥慺unctional teams to drive execution of key priorities
Communication & Stakeholder Management
- Serve as a key point of contact for internal and external stakeholders on behalf of the Global General Counsel
- Draft and review professional communications, ensuring clarity, and tone
- Manage sensitive and confidential information
Digital Enablement & Tools
- Leverage advanced capabilities of the Microsoft 365 suite (Outlook, PowerPoint, Excel, Word, Teams) to streamline workflows and enhance productivity
- Use Copilot and AI tools to support content creation, meeting preparation, summarization, and data analysis
- Design visually compelling presentations and materials using Canva and other visual tools
Team Collaboration
- Collaborate with other Executive Assistants, providing back鈥憉p support when needed
- Provide on-site support in the Costa Mesa office and other locations for executive meetings and team events
- Share best practices, tools, and process improvements across the EA community
- Support onboarding and knowledge transfer for new leaders or team members