We are seeking a versatile Back-Office Assistant to manage our operational functions and HR administrative lifecycle. This role is the central point of contact for our employees in Spain and our stakeholders in Switzerland or abroad. You will ensure that our people-related processes and office operations are executed with precision, compliance, and efficiency.
Key Responsibilities
1. Administration & People Operations
- Employee Lifecycle: Coordinate administrative onboarding and offboarding activities, ensuring all documentation and equipment are ready for new hires, particularly for our Swiss and international operations.
- Documentation & Contracts: Create, manage, and archive employment contracts, corporate records, and internal legal documentation with high confidentiality.
- Global Workflows: Contribute to global HR administrative processes, helping to refine workflows and support office establishment or closure initiatives.
2. Back-Office & Resources Management
- Asset Coordination: Manage company resources, including mobile phone subscriptions, corporate equipment (laptops/tech), and the company car fleet, ensuring all related admin is up to date.
- Procurement & Finance: Lead procurement and inventory control for the office. Manage purchase orders and assist with finance administration tasks.
- Office Operations: Ensure smooth daily operations, managing the office supplies, meetings and general administrative needs.
3. International Liaison
- Stakeholder Management: Act as a bridge between internal teams and external partners, specifically collaborating with legal counsel in Switzerland on international and cross-country matters.
- Correspondence: Handle operational internal and external correspondence in a professional, international environment.