Work Location: Bengaluru / Coimbatore
Roles & Responsibilities :
- Receive and validate vendor invoices (format, tax details, legal compliance)
- Verify invoice accuracy against purchase orders and contract
- Check pricing, quantities, tax rates, and payment terms
- Route invoices for appropriate approval as per delegation of authority
- Post approved invoices in the ERP system
- Manage invoice exceptions and discrepancies with vendors and internal teams
- Maintain proper documentation and audit trails
- Responsible to handle vendor and internal queries.
- Support internal and external audits.
- Perform periodic reconciliation of the GRIR account (monthly / weekly)
- Identify open GRIR items arising from:
- Goods received but invoice not posted
- Invoice posted but goods not received
- Analyze aging of GRIR balances and flag long-outstanding items
- Investigate quantity, price, or tax mismatches between:
- Purchase Order (PO)
- Goods Receipt (GR)
- Vendor Invoice (IR)
- Coordinate with Procurement, Warehouse, and Accounts Payable teams to resolve discrepancies
- Follow up with vendors for missing or incorrect invoices
- Post required adjustment entries after proper approval
- Clear GRIR balances once discrepancies are resolved
- Ensure compliance with internal controls and accounting policies
- Maintain proper documentation and reconciliation support for audit purposes
- Support month-end and year-end close activities
- Escalate unresolved or nvoices and transactions accurately
- Reconcile intercompany balances between affiliates on a periodic basis
- Identify timing differences, pricing variances, and posting errors
- Ensure intercompany agreements and transfer pricing policies are followed
- Confirm balances for month-end and year-end close
- Support intercompany confirmations and eliminations for consolidation
- Maintain reconciliation schedules and documentation