Cooley is seeking a BIC Data Integrity Assistant to join the Business Intake and Conflicts team.
Position Summary:Ā We are seeking a highly motivated business professional to join our BIC QA & Compliance team as a Data Integrity Assistant. This role is critical to supporting the firmās expanding data and reporting initiatives by ensuring the accuracy, integrity, and timely maintenance of client and matter information across BIC systems. The Data Integrity Assistant will play a key role in supporting the firmās integrated data strategy, including the preparation, and loading of client engagement letters into the Terms database for structured coding and downstream reporting.
In this role, the Data Integrity Assistant will support the ongoing management of engagement letters, waivers, and related client documentation, as well as assist with party linking, client and matter maintenance, and inclusionary ethical wall support. The position will work closely with Compliance Analysts and other BIC team members to ensure engagement terms are captured consistently and accurately, enabling BIC, Information Governance, Billing, and other stakeholders to identify and report on key provisions such as AI use restrictions, work product ownership, and fee arrangements.
The successful candidate will be detailāoriented, organized, and comfortable working in a fastāpaced environment that requires balancing highāvolume, processādriven work with a strong focus on accuracy and customer service. This role provides an opportunity to contribute to foundational compliance and data integrity work while supporting the firmās broader risk management and operational goals. Specific duties and responsibilities include, but are not limited to, the following:
Position responsibilities:Ā
Maintain the firmās client administrative files by processing and filing all engagement, disengagement and waiver letters received by the department
Link parties in Open to approved and finalized matters
Prepare, process, and review client and matter closure requests for completion or assignment to a Compliance Analyst when necessary
Prepare and process client and matter name change requests
Maintain inclusionary ethical walls in the Firmās ethical walls database
Clean-up outstanding Open requests from departing or departed timekeepers and secretaries
Implement and maintain database warnings and alerts
Continually process reports associated with various database clean-up projects
Assist with department projects as necessary
Participate in proof-of-concept testing of new technologies or solutions
Communicate with all users regarding intake issues and risk management procedures pertaining to the opening of new client/matters as well as status of requests via email and by phone
All other duties as assigned or required
Skills and experience:
Required:
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
Available to work overtime, as required
Preferred:
Bachelorās Degree
Prior experience in a law firm, legal environment or conflicts department
Prior experience with Security Database technology for Ethical Walls
Prior experience with Workflow tools and systems
Competencies:
Ability to solve problems
Proven ability to interact with attorneys, all levels of management, staff and outside third parties in highly effective and professional manner
Excellent communication and interpersonal skills
Strong database skills
Organized with a keen eye for detail
Ability to work in a fast-paced, challenging environment
Strong ability to prioritize and juggle multiple tasks
Strong customer service skills
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.
The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $24.50 - $36.50 ($47,775.00 - $71,175.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (āPTOā) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
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