Inventory Coordinator

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title

Inventory Coordinator

Location

Cleveland

Facility

Cleveland Clinic Main Campus

Department

Materials Management-Main Campus Hospital

Job Code

C99999

Shift

Days

Schedule

7:00am-3:30pm

Job Summary

Job Details

Join Cleveland Clinic’s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world-class, and caregivers are family. Cleveland Clinic is recognized as one of the top hospitals in the country. You will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world. 

As an Inventory Coordinator, you will act as a liaison between the department and Supply Chain Management to ensure that inventory levels reflect the department’s needs and are managed by established policies and procedures.  

A caregiver in this position works Monday through Friday from 5:00am to 1:30pm. Shift times can also be 7:00am to 3:30pm based on facility needs. No weekends or holidays required.

A caregiver who excels in this role will:  

• Maintain inventory integrity.  

• Resolve shipping and receiving issues directly with the vendor or carriers. 

• Monitor reports and resolve discrepancies. 

• Provide technical set up and maintenance of automated ordering systems. 

• Monitor, troubleshoot and resolve any automated ordering system issues. 

• Proactively monitor the system to prevent ordering issues. 

• Verify accuracy of receipts and orders filled. 

• Participate in consignment audits. 

• Adjust par levels based upon usage within the ERP system. 

• Provide technical set up and maintenance of automated ordering system. 

• Develop and implement new systems or manage changes of existing systems when necessary. 

• Respond to recalls as directed by the FDA or other agencies. 

• Assure that the facility meets regulatory requirements in the handling of biohazardous waste. 

• Coordinate backorder process to supply inventory. 

• Notify users of back orders and work to identify alternate products. 

• Prepare broken or returned equipment for shipment and maintain documentation of returns. 

• Manage consignment inventory items. 

• Rotate stock within defined areas and perform routine expiration management to meet KPIs. 

• Receive storeroom stock items from shipping and receiving area, unpack and inspect items for damage, verify accuracy of shipment and input information in the warehouse management system. 

• Possibly, handle returns by completing technical documentation and other required communication. 

• Deliver supplies and materials to appropriate floors and health care facilities. 

• Monitor the flow of traffic into dock areas, prioritizing deliveries ensuring the safe receipt of goods and supplies. 

• Verify accuracy of shipments, check for damage to goods and document variances of orders. 

• Prepare goods and supplies for distribution, prioritize deliveries, and sort and label loads ensuring the safe, correct and timely delivery of orders. 

• Complete six months of on-the-job training.  

Minimum qualifications for the ideal future caregiver include:  

• High school diploma or GED  

• Valid driver’s license (VDL) and meet all of Cleveland Clinic insurance requirements  

• Two years of experience in inventory control functions with responsibility for par levels, purchasing functions, inventory analysis and usage trends OR an associate’s degree in supply chain management or a related field 

Preferred qualifications for the ideal future caregiver include:  

• Experience in healthcare supply chain functions  

• Computer systems experience that includes bar code readers, handheld computers and printers 

Physical Requirements:

• Requires full range of body motion, including handling and lifting items that weigh up to 50 pounds.
• Requires the ability to push a fully loaded cart weighing up to 800 pounds and pull a 2500-pound pallet using a manual pallet jack.
• Requires standing and walking for extensive periods of time.
• Lifts and carries.
• Must be able to work in a stressful environment and work irregular hours.

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

                       

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. 

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

Please review the Equal Employment Opportunity poster. 

Cleveland Clinic is pleased to be an equal employment opportunity employer.