Summary:
For more than 150 years, the ASPCA has been on the frontlines to save, transform and protect the lives of millions of animals. The Behavioral Sciences Team (BST) team plays an integral role in the ASPCA's commitment to champion good animal welfare and protect animals from cruelty. We are looking for a Manager, Administration to oversee the daily administrative functions and manage various projects for the department.
The right candidate for this position is so much more than a resume - please take advantage of your cover letter to tell us why you are the one we are looking for!
The application for this position will be open until 5pm EST on Tuesday, May 12.
Who We Are
The BST supports behavior programs across the ASPCA to safeguard the behavioral health of our animals. The BST’s work focuses on:
What You’ll Do
The Administrative Manager for BST is responsible for overseeing the daily administrative functions and managing various projects for the department. To succeed in this role, the Admin Manager thrives in a fast-paced environment, managing multiple people’s schedules, booking travel, creating meeting agendas, contributing to documenting, strategizing and driving projects forward, monitoring the budget, copy editing documents and drafting internal communications. The Admin Manager is a strategizing, multi-tasker who maintains a positive and solution-focused attitude, works as part of a cohesive team, and collaborates with various teams across the organization to ensure BST is working efficiently towards our 2030 goals.
Where and When You’ll Work
What You’ll Get
The target hiring range is based on where the employee works, which for remote roles is the employee’s primary location of residence, and its respective cost of labor. You can view which zone applies to you based on your location (aspca.app.box.com/v/aspcazonetable). For questions regarding locations not on the list, please send an email to Careers@aspca.orgmailto:Careers@aspca.org for more information.
Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience,location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring rangeis fornew hireoffers only, and compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience.The expected hiringsalary ranges for this role are set forth below and may bemodifiedin the future.
Zone 1: $24.23 - $25.43 per hour
Zone 2: $26.73 - $28.03 per hour
Zone 3: $29.38 - $30.82 per hour
Benefits
At the ASPCA, you don’t have to choose between your passion and making a living. Our comprehensive benefits package helps ensure you can live a rewarding life at work and at home. Our benefits include, but are not limited to:
For more information on our benefits offerings, visit our website.
Responsibilities:
Responsibility buckets are listed in general order of importance. They include, but are not limited to:
Administrative Oversight and Management
Perform administrative functions for BST, including scheduling, meeting planning, department-wide communications, expense report support and review, vendor setup, travel planning, etc.
Schedule departmental meetings, prepare agendas, keep detailed notes.
Supervise, train, and coordinate schedules and tasks for temporary staff.
Manage and provide logistical support to BST staff for meetings, events, webinars and conference presentations to include travel/accommodations, development, recording minutes, and keeping time.
Maintain employee contact records; update and distribute employee directories.
Document, refine, and maintain the collection, distribution, archiving and maintenance of departmental documentation, including program updates, training activities, metrics, planning documentation, and reports.
Manage communications including all-staff announcements and inquiries to/from departmental mailboxes.
Participate and conduct in onboarding new personnel.
Facilitate recruiting process for interviewing candidates, including setting up interviews and providing forms and follow up as required by hiring managers.
Create presentations, spreadsheets, surveys, and other documents supporting BST activities.
Track and report progress on program/training teams in applying for continuing education credit.
Partner with Finance, IT, the People Team, Facilities and other ASPCA departments to address and resolve BST needs.
Explore new technologies in use at the ASPCA, make recommendations where appropriate and tutor BST staff when implementing new tools.
Monitor Workplace for posts relevant to the VP, BST.
Support with or oversee special projects and initiatives as assigned by VP, BST.
Manage tracking org-wide for Low Stress Handling (LSH) and Fear Free trainings on Airtable, to provide immediate support for new staff, tracking of progress towards 100% staff participation, and real time reporting for leadership.
Project Management
Manages projects from initiation to completion: crafts and monitors project timelines, identifies definable tasks and action items, and proactively encourages the timely completion of project deliverables.
Collaborate with stakeholders to ensure project goals align with departme
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