Executive Assistant, North America Legal Team
Job Description
You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU.
In this role, you will:
- Manage the VP’s active calendar, responding to requests for time and rescheduling when necessary.
- Manage the KCNA Legal Team’s calendar, support team members’ scheduling needs and manage the team’s overall operating cadence.
- Manage and report on spending for law firms and other vendors through the Onit e-billing platform. Familiarity with spend management platforms and SAP is preferred.
- Manage the monthly legal accrual reporting process for law firms and other vendors working in close collaboration with the legal operations team. Familiarity with legal e-billing and matter management software (e.g., LegalTracker, Onit) is preferred.
- Manage budget coordination for the VP by reviewing and completing monthly cost center reports, reviewing and updating quarterly forecasts, and developing the annual budget.
- Manage submission, tracking and advocacy for internal “Deliver Results” program designed to capture, measure and recognize legal initiatives that create and protect value.
- Manage expense reporting and travel planning for the VP and KCNA Legal Team. Familiarity with expense and travel software is preferred (e.g., Concur).
- Partner with the VP and the KCNA Legal Team to arrange and schedule virtual or in-person meetings, including coordinating the agenda, preparing and printing meeting materials, coordinating with any outside participants, scheduling the meeting space required, providing competent IT trouble shooting, and arranging catering.
- Act as the point person for department requests for information, requiring knowledge of the people and roles in the organization.
- Update and maintain the KCNA legal SharePoint site.
- Work closely and effectively with the VP to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
- Develop and maintain a comprehensive understanding of department and enterprise policies, procedures, and department members’ methods of operation to effectively and efficiently conduct duties and responsibilities.
- Provide a bridge for smooth communication between the KCNA Legal Team, broader Global Legal Team, internal business and functional stakeholders, and outside partners by demonstrating professionalism to build credibility, trust, and support.
- Prepare and format PowerPoint presentations, non-routine letters, memos and various reports requiring knowledge of formatting and word processing as well as internal procedures, policies, and organization.
- Assist with printing and assembling documents for review.
- Maintain accurate records and files for easy retrieval when information is requested or needed.
- Learn and leverage AI tools to facilitate efficient creation and optimization of documents, slides, etc. (e.g., Copilot)
- Order department office supplies and equipment.
- Oversee onboarding for new team members.
- Work with other executive assistants across the organization to share best practices and coordination of calendars.
About You
You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.
In one of our professionalroles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center.
To succeed in this role, you will need the following qualifications:
Required Qualifications:
- 5+ years of experience providing administrative support to VP+ or executive-level leaders in a corporate environment.
- Proven experience managing complex executive calendars, prioritization, and scheduling across multiple stakeholders.
- High level of discretion and proven ability to handle highly confidential information.
- Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
- Excellent organizational, time management, and attention-to-detail skills.
- Strong written and verbal communication skills; ability to interact confidently with senior leaders.
- Comfortable working in a hybrid environment with an in-office expectation in Chicago (Tuesdays and Wednesdays preferred).
- Proactive mindset, ability to anticipate needs, and willingness to have difficult but respectful conversations with senior stakeholders.
Preferred Qualifications:
- Previous experience supporting Legal teams or working as a legal secretary/paralegal.
- Experience with legal billing and matter management systems (e.g., Onit, LegalTracker).
- Experience managing law firm spend, accruals, and budget coordination.
- Familiarity with SAP, Concur, Coupa, and other enterprise finance/travel tools.
- Strong PowerPoint and document-polishing skills; ability to produce executive-ready materials.
- Interest in leveraging AI tools (e.g., Copilot) to improve productivity and document quality.
Led by Purpose. Driven by You.
Total Benefits
We believe that our employees are our greatest asset, and we're committed to providing them with the resources they need to be successful. If you're looking for a rewarding career with a company that cares about its employees, then Kimberly-Clark is the place for you.
Here are just a few of the benefits you’d enjoy working in this role for Kimberly-Clark. For a complete overview, see www.mykcbenefits.com
Flex That Works at Kimberly-Clark
We believe great work happens when people come together with purpose. That’s why we offer a flexible work model that blends remote work with intentional in-person collaboration — helping you connect, grow, and innovate while maintaining the balance you value.
To Be Considered
Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.
In the meantime, please check out the careers website.
And finally, the fine print….
For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world, which is why we seek to build a workforce that encompasses the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.
The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.
Employment is subject to verification of local policies.
Employment is subject to verification of pre-screening tests which may include drug screening, background check, and DMV check.
Veterans and members of the Reserve and Guard are highly encouraged to apply
Salary Range: 72.260 – 85.380 USDAt Kimberly-Clark, pay is just one aspect of our total rewards package, which also includes a variety of benefits and opportunities to achieve, thrive and grow. Along with base pay, this position is eligible for overtime pay and a comprehensive benefits suite, including our 401(k) and Profit Sharing plan. The anticipated base pay range for this role is provided above for a fully qualified hire. Actual pay will depend on several factors, such as location, role, skills, performance, and experience. Please note that the stated pay range applies to US locations only.
Primary Location
Chicago Commercial Center
Additional Locations
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time