Facilities Coordinator Manager

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Title: Facilities Coordinator Manager

RESPONSIBILITIES

·       Bachelor's degree preferred or experience equivalent.

·       3-5 years of relevant work experience in a professional company environment preferred.

·       Excellent written and oral communication skills.

·       Proficient in Microsoft Office Suite (strong Excel skills), and Adobe Acrobat

·       Experience with JD Edwards (E1), BTAP, and Corrigo required.

·       General knowledge of financial terms and principles, with the ability to calculate complex figures accurately.

·       Project management capabilities, including multi-tasking, prioritization, deadline management, and the ability to work both independently and manage a team.

·       Communicates effectively with different audiences and presents complicated information clearly.

·       Must be resourceful, proactive, detail oriented, and willing to learn.

·       Possesses a positive attitude and a drive for personal growth and development, while maintaining a calm professional presence.

·       DESIRED SKILLS AND EXPERIENCE:

·       Act as the primary liaison between facility managers, clients, customers, and vendor partners daily and communicating updates.

·       Provide outstanding customer service to clients and customers, peers, and partners.

·       Oversee and maintain pipeline of assigned work orders and distribute to the facility coordinator team as applicable.

·       Generate, manage, and track invoices through completion utilizing the team to effectively complete all assigned tasks.

·       Partner with Sourcing team and Facility Coordinators on inbound purchase order and invoice reports.

·       Become a JLL expert across databases, technology resources, corporate policies, and client tools.

·       Maintain Critical Equipment maintenance compliance reports.

·       Ensure that KPIs are met and communicate effectively if the KPI is at risk.

·       Conduct associate performance reviews, train team and coach as needed.

·       Document processes and procedures for Facility Coordinator function for the account.

·       Assert discretion and professionalism when given access to confidential and/or private information

·       Occasional US travel for training presentations may be requested

Portfolio is predominantly in the Central, Mountain and Western time zones.  It’s okay if the candidate is in the Eastern time zone, just recognize that the service customer requirements are in other zones.

• Any and all other duties and tasks assigned.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

101,500.00 – 161,920.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Rosemead, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.