Your Role
As Project Coordinator, you will provide support to the brand design studio’s daily operations, projects, and people. Your efforts are essential to achieving Gensler’s mission to create a better world through the power of design.
What You Will Do
- Assist project directors, managers and other team members with the operational aspects of running projects including but not limited to organizing project and team meetings, staffing, financial tracking, proposal/presentation preparation.
- Support pre-design and design phase activities such as project kickoffs or vision workshops, project setup, regular meeting cadences, client information collection and organization, and similar.
- Perform documentation/installation phase tasks include file sharing, fabricator coordination, logging shop drawing reviews, QA/QC on deliverables
- Project close-out tasks to include punch list, file maintenance/updates, financial closeout.
- Track calendars, budgets, and expenses for projects and at studio level.
- Manage daily communications with internal and external parties for projects and studio.
- Work with studio leadership to take ownership of studio activities ranging from business management items to regular meetings/events to design or culture initiatives.
- Provide travel and expense management for team members related to projects or studio operations.
Your Qualifications
- 6-10 years of relevant experience
- Entrepreneurial self-starter who proactively assesses needs and takes ownership over assignments and execution of projects
- Proven attention to detail, with excellent organization and time management skills
- Adept at determining priorities and following through on a wide range and number of tasks running in parallel
- Excellent verbal and written communication skills
- Strong interpersonal, relationship building and relationship management skills
- Able to understand, anticipate and proactively meet the needs of the people you work with
- Creative, forward thinking, confidential, and operationally minded
- Nimble, flexible, curious and open to feedback
- Proficient in technologies related to your work, including MS Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint), Adobe Creative Suite (Photoshop, InDesign, Illustrator, Adobe Acrobat)
Expectations
- Learn and effectively apply Gensler’s processes, systems and culture (with the support of your colleagues)
- Grow into design manager capabilities over time, taking on part or all of projects as you learn and grow
- Proactively identify ways to help studio members improve processes
- Build a network within the studio/office for business development and project-related coordination
- Embrace and support the firm’s diversity, sustainability and climate stewardship goals
- Engage as a team player in office culture and learning opportunities around your first priority of billable work
- Learn and live by Gensler’s values and guiding principles
**The estimated base salary range for this position is $70,000 - $80,000 plus eligibility for bonuses and a comprehensive benefits package, with final compensation contingent on relevant experience. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler.
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
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