Regulatory Compliance Manager

The Regulatory Compliance Manager is responsible for ensuring compliance with relevant laws, regulations, and policies in conduct of our business operations, which includes the sale, storage, and transportation of regulated materials and the 
repair of medium and heavy-duty vehicles. This role will have expertise in the applicable DOT and FMCSA regulations necessary to conduct audits, monitor compliance activities, review and prepare reporting, provide advisement to 
leadership and management, and liaise with government agencies. Additional oversight will include OSHA, EPA and NFPA regulations to ensure optimal levels compliance. 

Essential Tasks

• Manage DQ files and all related programs regarding regulated drivers (D&A testing and clearinghouse, MVR’s, med certs, HOS, etc.), vehicle regulations, intrastate and interstate transportation regulations, CSA/SMS score 
• monitoring, and licensing/registration requirements. 
• Provide oversight and guidance for fleet, branch, service, and distribution operations related to DOT regulations for the transportation of hazardous materials (DG) and commercial motor vehicle operations.
• Review and analyze permits, activities, and records to determine compliance with Local, State, and Federal regulations as well as company waste handling practices and operations.
• Manage environmental risks within the company, including SPCC for applicable locations. 
• Monitor and audit compliance with hazardous, industrial, and universal waste management.
• Partner with local fire marshals and inspectors to ensure facility compliance, HMMP, and proper permits. 
• Review and audit activities, business practices, and records to determine compliance with company policies and procedures, laws, governmental regulations, and permits.
• Identify, investigate, and report on compliance issues, irregularities, and violations. Create and update policies, procedures, and training as needed.
• Serve as a liaison with 3rd parties and consultants.
• Handle filings with local, state, or federal agencies.
• Plan, prepare, and present awareness and training materials for management and team members on topics related to regulatory compliance.
• Collaborate with service, field, and corporate teams to modify, improve, or develop effective KPI’s and management programs.

Skills

• Bias for Action: Evaluate, act and communicate in timely manner. 
• Decision Making: Make timely, practical, and effective decisions using facts, data, and logic to support your reasoning.
• Monitoring: Monitoring/Assessing performance of yourself and other individuals and organizations to make improvements or take corrective action. 
• Influence: The ability to produce positive outcomes through others by communicating, training, and coaching.
• Sound Judgment: Considering the relative costs and benefits of potential actions to choose the most appropriate one. 
• Conflict Management: Ability to effectively resolve high stress situations by understanding all sides of a problem and working with others to develop the best solutions
• Communicating: Deliver information to others in an effective and appropriate manner. 
• Active Learning: Understanding the implication of gathering new information for both current and future problem-solving and decision-making.
• Time Management: Managing one's own time and the time of others to ensure all goals are met.
• Analysis: Ability to use reporting and mathematics to identify and solve problems.
• Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. 
• Coordination: Adjusting actions in relation to others’ actions.

Attributes

• Integrity: Acting with morals and ethics in all circumstances and maintaining utmost confidentiality 
• Oral Expression: The ability to communicate information and ideas in speaking so others will understand.
• Oral Comprehension: The ability to understand information and ideas presented through spoken words and sentences.
• Written Comprehension: The ability to understand information and ideas presented in writing.
• Written Expression: The ability to communicate information and ideas in writing so others will understand.
• Originality: The ability to come up with new and different ideas about a given topic or situation, or to develop creative ways to solve a problem. 
• Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. 
• Problem Sensitivity: The ability to determine when something is wrong or is likely to go wrong. It involves recognizing there is a problem and resolving it.
• Deductive Reasoning: The ability to apply general rules to specific problems to produce answers that make sense.
• Inductive Reasoning: The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully 
perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with 
disabilities to perform the essential functions. 

• Occasional lifting of items up to 25 pounds.
• Occasional use of stairs, ladders, and elevated platforms.
• Occasional reaching above shoulder height and below the waist
• Frequent sitting, squatting, and bending
• Frequent walking and standing

Atmospheric/Environmental Conditions

The primary environment is characterized by ambient room temperatures, lighting and traditional office equipment found 
in a typical office environment. Job duties in this position can result in exposure to weather elements, temperature 
variations, lighting variations, high noise levels, chemicals, and industrial equipment associated with warehouse and 
service shop environments. Some activities may require wearing of personal protective equipment.

Qualifications
Education

• Bachelor’s Degree or equivalent. Preferred Business, Environmental Sciences, or related degree.

Professional Experience/Competencies

• Minimum of 5 years of regulatory and compliance experience.
• Expertise and experience with DOT and FMCSA regulations and standards (FMCSR & HMR).
• Experience with NFPA, EPA, ANSI, and OSHA standards and regulations.
• Preferred knowledge of EPA regulations concerning hazardous or industrial waste generation/disposal (RCRA),  Clean Air Act (CAA), and Clean Water Act (CWA).
• Experience with exception reporting and analysis of business data.
• Ability to handle confidential information and communicate effectively with various management levels.
• Ability to multi-task and manage complex issues effectively and timely.

Computer Skills

• Advanced knowledge of MS Excel, MS Word, MS PowerPoint. 

Certifications/Licenses

• Valid drivers’ license with clean driving record
• ASP, HAZWOPER, CSP, ASP, CSD, ERP, CHMM, or ASC preferred

Travel

• Ability to travel 20% of the time is required.

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor