Accounts Payable Specialist

JOB OBJECTIVE:

To make timely and accurate payments to vendors, agents and policyholders; and to provide the necessary coding to support accurate expense and cost accounting reports used for management and statutory reporting

ESSENTIAL FUNCTIONS: 

• Verify pre-coded ledger account and cost center data and provide replacement and/or supplemental coding for management and statutory reporting purposes.    
• Accurately code invoices, vouchers, check requests, etc., conforming to standard procedures to ensure proper entry into the financial system.
• Data-enter disbursement vouchers into the system.
• Match invoices to purchase orders
• Verify mathematical accuracy and proper authorization of invoices.
• Verify payment terms and escalate system discrepancies.
• Correct errors encountered in the cash disbursements accounts payable process.
• Perform all post-printing activities involved in the protection, validation and distribution of daily checks issued including matching of checks to source documents and distribution.  
• Investigate and resolve problems associated with processing invoices.  
• Participate in projects and recommend process/control improvements.  
• Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

OTHER FUNCTIONS: 

Perform other functions and special assignments at the request of management.

KNOWLEDGE. SKILLS AND EXPERIENCE:

• High school graduate or equivalent.  
• Must have at least five years’ accounts payable or general accounting experience. 
• This position requires knowledge of basic math and the ability to use computers and perform on-line data entry. 
• Excellent computer skills utilizing Microsoft Excel and other software packages are required.
• Requires excellent organizational and time management skills to manage multiple tasks and meet deadlines.
• Excellent interpersonal, communication and critical thinking skills and ability to work as part of a team.
• Demonstrated skill in handling fast paced and often competing pressures on one's time.
• Confidentiality and tact are required.
• An understanding of expense and cost coding standards and practices is required.

This position has been evaluated in accordance with the Americans with Disabilities Act.  Encova Insurance makes every effort to reasonably accommodate disabilities to permit performance of the essential functions and candidates who need such accommodation are encouraged to seek it.  This description reflects the nature and level of work performed by associates in this position.  It is not an all-inclusive inventory of duties, responsibilities and qualifications required.  It provides an accurate overview of the work and skills needed to perform this position.  Because job content may change from time to time, Encova Insurance reserves the right to add and/or delete functions from this job as it deems necessary for business reasons.