Project Manager - Digital Bids

Project Manager - Digital Bids

Company:

Boeing Defence United Kingdom Limited

An exciting opportunity has become available on the Ministry of Defence (MoD) Information Systems (IS) programme for an experienced Project Manager.

Job Summary:

This role requires someone with strong leadership skills, extensive technical proposal writing expertise, and sound customer knowledge to create an environment of performing better than planned.

You will oversee tender writing for large-scale, complex proposals as well as support change proposal writing within the current contract providing technical direction and guidance to the project management team.

Bid Project Management Responsibilities:

• Strategic Project Planning and Management: Develop and manage comprehensive, accurate project plans that align with Boeing’s strategic goals and comply with MoD standards.  Ensure all project aspects support Boeing’s position as preferred partner, whilst aligning with Boeing Strategy, controlling business risk and delivering proposal artefacts to time, cost and quality to meet current contract SLAs, and future business competitive tender timelines.
• Market Analysis: Contribute to market and competitive analysis to understand the market for assigned captures / campaigns / programs.
• Relationships: Build and maintain relationships at senior management level (company, customer, and partners) in order to develop trust, gain customer insight and intelligence, shape customer requirements and position Boeing as the preferred partner (increase PWin).
• Solution Development: Assist the Capture Team Lead (CTL) to drive the project solution development and support technical solution activities, ensuring that solution maturity matches or exceeds customer expectations throughout the capture lifecycle and/or Boeing Design Assurance Process.
• Cost Management: Produce the WBS and OBS which informs the BOE’s and ensures that the functional leads creating the estimates understand what they are being asked to deliver.
• Commercial Acumen: With support from the Commercial Manager, assess bid proposals for project and programme risks, clearly articulating through RAIDO in the bid document, allocated financial weighting as appropriate and implement mitigations into the bid Solution.
• Presentations & Negotiations: Support the Capture team in customer presentations, demos, and negotiations for Programme elements.
• Gate Reviews: Present the Programme elements of the Gate Reviews to obtain senior business buy-in of the proposal.
• Bid Documentation: Lead the writing of key bid documentation.
• Frameworks: Assess relevant Frameworks to identify opportunities that align with BDUK’s strategic objectives and the expertise and experience of the organisation’s resources.
• First time Quality: Ensure Bid team deliverable submissions to internal governance process and customer are accurate and pass the Gate first time.

Core Project Management Responsibilities:

• Strategic Project Planning and Management: Develop and manage comprehensive project plans that align with Boeing’s strategic goals and comply with MoD standards.  Ensure projects are delivered on time, within scope, and budget.
• Leadership and Oversight: Lead and direct all phases of large-scale, complex technical projects or subsystems of major projects from inception through completion, including technical aspects of ongoing projects.
• Executive Liaison: Act as the primary technical contact between senior management, project team, MoD representatives, and other defence partners. Communicate project status, risks, and issues effectively to technical and non-technical stakeholders.
• Advanced Performance Analysis: Utilise advanced trend, earned value, variance analyses, and risk assessments to develop technical plans or recommend changes to ensure performance goals are met.
• Implementation of Best Practice: Utilise Boeing Programme Management Best Practices (PMBP) and technical industry standards to develop a robust operating and reporting rhythm for technical programmes.
• Stakeholder Engagement: Establish and manage key requirements and objectives with stakeholders, ensuring all deliverables meet project specifications.
• Senior Team Management: Manage and mentor all assigned technical and functional staff assigned to the project, ensuring they have the necessary resources and support to meet objectives.
• Project Transition and Support: Oversee the transition of projects to the MoD customer for ongoing technical support and perform technical project close-out, including documenting technical lessons learned.
• Clear Communication: Effectively communicate project expectations to team members and stakeholders in a timely and clear fashion, ensuring technical clarity and understanding.
• Risk and Issue Management: Identify and actively manage technical opportunities, risks, and issues to ensure effective resolution or mitigation.
• Resource Management: Estimate the resources and participants needed to achieve project goals, and assess the need for additional technical staff or consultants.
• Expectation Management: Set and continually manage project expectations with team members and other stakeholders.
• Task Delegation: Delegate tasks and responsibilities to appropriate personnel.
• Dependency Management: Identify and manage project dependencies and associated critical paths.
• Timeline Management: Plan, schedule, and manage project timelines and milestones using appropriate tools.
• Status Tracking and Reporting: Track and report project status relative to the approved business case and scope, providing transparency and insight into the overall health of the project.
• Progress Reporting: Develop and deliver progress reports, proposals, requirements documentation, and presentations.
• Change Management: Proactively manage changes in project scope, identify potential crises, and devise contingency plans.
• Success Criteria: Define project success criteria and disseminate them to involve parties throughout the project life cycle.
• Meeting Management: Effectively run project meetings from project kick-off to post-implementation review, ensuring all stakeholders meet their responsibilities.
• Mentorship: Provide assistance and guidance to other members of the project team, including mentoring and advising junior project managers within the wider programme.
• Internal and External Representation: Interact with colleagues at all levels within the organisation and confidently represent Boeing Defence UK (BDUK) to external clients and partners.
• Customer Focus: Develop and maintain customer relations both inside and outside the organisation, actively seeking information to understand customer circumstances, problems, expectations, and needs.
• Relationship Building: Build effective working relationships with team members and cross-functional groups required for programme success, including sponsors, stakeholders, and end users.
• Business Acumen: Manage complex customer and stakeholder relationships effectively across all levels, adapting approach to meet the needs of different groups.
• Agile Practices: Implement and promote Agile methodologies to improve project delivery, collaboration, and responsiveness to changes.

Required Qualifications:

• Education: Bachelor’s degree in Computer Science, Information Technology, or a related field. PMP or PRINCE2 certification or working towards.
• Experience: Minimum of 10 years of experience in technical project management, preferably within the defence sector or with defence-related information systems projects. Previous experience as a senior member of a capture team (or equivalent) that has driven from the early stages through to a successful win of a significant contract. Bid writing experience in support of Government procurement through Competitive Tender and/or Framework agreement is highly desirable.
• Technical Skills: Strong background with experience in managing IS projects in the defence sector. Proficiency in Agile project management tools (JIRA, Rally, SPM). Expertise in databases such as Oracle, MySQL, PostgreSQL, and SQL Server.
• Leadership Skills: Proven ability to lead large-scale, cross-functional teams and manage multiple stakeholders. Excellent decision-making and problem-solving skills.
• Communication Skills: Strong verbal and written communication skills. Ability to present complex information to non-technical stakeholders.
• Analytical Skills: Ability to analyse project data, identify trends, and make data-driven decisions.
• Security Clearance:  Eligible for UK security clearance at the appropriate level for MoD IS projects.

Preferred Qualifications:

• Experience with Boeing’s project management processes and tools.
• Experience with implementing and managing ServiceNow for ITSM, ITAM, and SPM.
• Familiarity with MoD IS standards and regulatory requirements.
• Knowledge of Agile and Scrum methodologies.
• Bid Delivery in alignment to the IBAP process.
• Experience in managing large-scale, complex defence IS projects w