Essential Duties and Responsibilities:
Manage and supervise the Senior Accounting Clerk, providing guidance, training, and performance feedback
Oversee daily accounts payable operations, ensuring accuracy, efficiency, and compliance with company policies and procedures
Review and approve invoices, and payment requests
Design, implement, and monitor comprehensive internal control procedures for all accounts payable activities. Conduct periodic reviews of payment processes and vendor relationships to ensure adherence to company policies. Maintain segregation of duties and approval hierarchies for all transactions processed by accounts payable function.
Reconcile accounts payable ledger and timely address any variances to ensure accuracy of financial records
Act as the primary liaison between the company and its vendors, fostering strong professional partnerships through responsive and effective communication. Proactively address payment inquiries, investigate invoice discrepancies, and coordinate with internal departments to resolve issues efficiently. Maintain detailed records of all vendor interactions. Monitor vendor satisfaction and escalate systemic issues to appropriate stakeholders to ensure continuous improvement in the accounts payable process
Prepare and analyze month end accounts payable reports for management review
Administer and oversee annual 1099 reporting process, including vendor classification review, compliance validation, and timely filing
Collaborate with other departments to streamline processes and improve efficiency
Support timely and accurate completion of monthly and annual closing activities by reconciling accounts payable balances to the general ledger and resolving any discrepancies. Generate required reports including aging schedules, outstanding liabilities, and vendor analysis for management and financial reporting purposes. Coordinate with the accounting team to meet all closing deadlines and provide supporting documentation as needed.
Stay current with accounts payable best practices and recommend process improvements
Performs testing for new project implementations along with supporting system upgrades ensuring full end to end testing is performed successfully and timely
Required Education and Experience:
Bachelor's degree in Accounting, Finance, or related field
5+ years of experience in accounts payable, with at least 2 years in a supervisory role
Strong knowledge of accounting principles and practices
Proficiency in accounting software and Microsoft Office Suite
Experience with process improvement and implementing internal controls
Oracle Fusion Cloud, Paymode experience is a plus
Skills:
• Excellent analytical and problem-solving skills
• Strong attention to detail and ability to manage multiple priorities
• Effective communication and interpersonal skills
• Leadership and team management
• Must have the ability to work well independently as well as work within a team of internal/external stakeholders
• Adaptability and continuous learning
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We welcome your interest in being a part of our firm. We believe in giving associates progressive opportunities, actively nurturing professional growth and giving back to the community. We are dedicated to building a diverse culture where everyone has the support they need to achieve their career goals. We offer an innovative workplace and a culture that fosters camaraderie, teamwork and work-life balance.
EOE M/F/D/V
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