Location: On-Site — H-12, NSTP, Islamabad
We're redefining how the world creates and designs.
ImagineArt is one of the fastest-growing GenAI companies in the world. We've scaled faster than most funded startups — with zero outside funding.
$35M+ ARR crossed this year
100M+ social impressions
Built and shipped our own image generation model, now ranked #3 globally for photo realism
No funding. No shortcuts. Just a sharp, driven team building one of the strongest GenAI products in the world — and we're just getting started.
If you want to build something that truly matters, work with exceptionally smart people, and grow at a pace most companies never experience, ImagineArt is the place.
We are looking for a highly organized and proactive Operations & Administration Executive to support the smooth day-to-day functioning of our office and internal operations.
This role is critical in ensuring that internal processes, office logistics, and administrative coordination run efficiently. The ideal candidate is detail-oriented, reliable, and comfortable managing multiple operational responsibilities in a fast-paced environment.
Office & Administrative Operations
Manage day-to-day office administration and operational logistics
Coordinate with vendors and service providers for office needs
Maintain office supplies and operational requirements
Ensure the office environment runs smoothly and efficiently
Documentation & Record Management
Maintain and organize internal documentation and company records
Manage administrative documentation including contracts and internal files
Ensure records and operational documents are properly structured and accessible
HR & Onboarding Support
Assist the HR team with employee onboarding coordination
Manage gate entry approvals and office access for new hires and visitors
Help maintain employee records and administrative documentation
Support onboarding logistics and internal coordination
Travel & Scheduling
Coordinate travel bookings including flights, accommodation, and transport
Assist with meeting scheduling and internal calendar coordination
Support leadership and teams with operational scheduling tasks
Internal Tools & Systems
Manage and maintain internal tools used for operations and documentation
Coordinate access to internal systems for new team members
Ensure internal operational information is organized and updated
Office Operations & Team Support
Coordinate company-funded meals and daily team logistics
Ensure meal arrangements and refreshments are organized for the team
Support cross-team operational tasks when required
Bachelor's degree in Business Administration, Management, or a related field
3–5 years of experience in administration, office management, or operations
Strong organizational and documentation skills
Excellent communication and coordination abilities
Proficiency in Google Workspace (Docs, Sheets, Drive)
Ability to manage multiple tasks efficiently in a fast-paced environment
Strong attention to detail and reliability
Experience supporting HR operations or employee onboarding
Familiarity with tools such as Notion, Slack, or ATS platforms
Experience working in a startup or high-growth environment
Competitive salary and growth opportunities
Opportunity to work with a fast-scaling global AI company
A high-performance, collaborative team environment
Ownership and responsibility from day one
Impact: Opportunity to work on innovative AI products like ImagineArt, shaping the future of creativity and user interaction
Team: Be part of a passionate, fast-moving team that values innovation and data-driven decisions
Growth: A culture where learning, growth, and experimenting with new ideas are deeply encouraged
imagineart