Senior Stock Administrator

SUMMARY/JOB PURPOSE:

The Stock Plan Administrator will administer and manage all aspects of the company’s equity compensation plan including transactions, record keeping, reconciliation and reporting. The Stock Plan Administrator will work cross-functionally with Human Resources, Legal, Accounting, and Tax to ensure timely and accurate equity compensation plan administration.

ESSENTIAL DUTIES/RESPONSIBILITIES:

• Assist in the administration of the equity compensation plans, consisting primarily of restricted stock units, performance stock units, stock options, and the Employee Stock Purchase Plan (ESPP), to ensure timely and accurate execution on a daily basis.
• Partner closely with Human Resources, Payroll, Legal, Tax, Accounting and Financial Reporting teams; as well as our stock transfer agent and stock administration service provider (E*Trade/Morgan Stanley at Work).
• Provide a superior level of customer service to employees, executive management and others; support employee understanding of equity awards.
• Assist with the preparation and process of new awards, vesting, exercises, expirations, terminations, tax withholdings and other plan-related actions.
• Assist with the semi-annual ESPP offering, including enrollment, settlement of contributions and issuance of shares
• Maintain accurate and complete plan record keeping using the E*Trade Equity Edge Online (EEO) platform while ensuring ongoing quality control.
• Coordinate with Legal on insider trading windows
• Assist in the preparation of reports and reconciliations in the review of equity and transaction data for public reporting, and to support compensation reviews and grant planning.
• Assist with the analysis and prepare reports as requested by internal teams, including in annual Proxy Report preparation.
• Ensure SOX compliance with respect to reporting and documentation and maintain supporting documentation for internal and external auditors and respond accurately, thoroughly and timely to requests for data
• Assist with annual plan audit preparation and coordinate with auditors as needed.
• Facilitate employee education sessions or communications about retirement planning and plan changes.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

• No supervisory responsibilities.    

EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS:

Education:

• Bachelor’s degree with 5 years of experience; or
• Equivalent combination of education and experience
•  Certified Equity Professional (CEP) Level 1 is required

Experience:

• 3+ years of experience in stock plan administration for a publicly traded company
• Experience with navigating in EEO or similar platforms

Knowledge, Skills and Abilities:

• Strong attention to detail and customer-focused approach
• Ability to organize and analyze financial data on a quick turnaround time
• Strong verbal, written and interpersonal communication skills and an ability to communicate effectively
• Advanced in Microsoft Office - Excel and PowerPoint
• Knowledge of insider trading rules
• Proficiency in Section 16 filings (Forms 3, 4 and 5) a plus but not required
• Experience with U.S. federal and state taxation relating to equity compensation

Work Environment/Physical Demands:

Our office is a modern, open-plan space that foster collaborations and creativity.  Teams work closely together, sharing ideas and solutions in a supportive atmosphere.  We provide all necessary equipment, including dual monitors and ergonomic chairs, to ensure a comfortable workspace.

This position will require to 5% of travel time.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The base pay range for this position is $131,000 - $186,000 annually. The base pay range may take into account the candidate’s geographic region, which will adjust the pay depending on the specific work location. The base pay offered will take into account the candidate’s geographic region, job-related knowledge, skills, experience and internal equity, among other factors.

In addition to the base salary, as part of our Total Rewards program, Exelixis offers comprehensive employee benefits package, including a 401k plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts. Employees are also eligible for a discretionary annual bonus program, or if field sales staff, a sales-based incentive plan. Exelixis also offers employees the opportunity to purchase company stock, and receive long-term incentives, 15 accrued vacation days in their first year, 17 paid holidays including a company-wide winter shutdown in December, and up to 10 sick days throughout the calendar year.

DISCLAIMER 
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.