AP & AR Senior Analyst

Job Title

AP & AR Senior Analyst

Job Description Summary

Process all invoices and settle all payments in due course relating to the head leases’ validated operational costs, process all (sub)lease invoices and collect all cash from the (sub)tenants in due course relating to any (sub)leases of the properties occupied by Cushman & Wakefield's GOS clients in order to enable them to prevent any additional funding or penalty costs.

Job Description

Other professional qualifications required for filling the position:

• BSC/MSC degree is required or can be exchanged with relevant real estate operation experience in international environment
• Finance/economics degree is an advantage
• 1 year relevant work experience required
• Finance processing experience in international environment is an advantage

Foreign language skills required for filling the position:

• English language upper intermediate
• Knowledge of any other European language is an advantage

Required skills for filling the position:

• Strong IT literacy
• Intermediate MS Office
• Excellent written and verbal communication skills
• Excellent problem-solving skills
• Strong analytical mindset
• Able to work independently and in a team
• Strong work ethic
• Flexibility during times of change
• Ability to effectively prioritize and execute tasks in a high-pressure environment
• Proactive, enthusiastic and willing to learn

Responsibilities of the jobholder:

• Enable the PSC and its Portfolio Administration Lease Finance Team to meet defined performance targets in relation to invoice processing, payment management, cash collection/allocation and all aspects of Payable and Receivable Accounting or any other Lease Finance activity as required

Regular tasks:

Daily and other BAU tasks to deliver:

• Day to day identification of quality issues and risks and escalation of such issues
• Establish and maintain professional and effective working relationships with external and internal clients, colleagues and management
• To provide advice / support to other team members to enable and ensure their contribution to outputs and adherence to procedures
• Ensuring client requirements and Cushman & Wakefield quality procedures are followed
• Collaboration with other departments (Data, CA, CM, Estate Management)
• Supporting the maintenance of BAU process documents
• Minimise invoice volumes awaiting approval or being queried and minimise approval/query resolution times in the P2P system
• Updating and maintaining Accounts Receivable & Payable ledgers
• Obtaining payment approvals (Panel A, Panel B)
• Invoice postings to Property Management & Accounting systems
• Accounts Payable & Receivable query management
• Creating and managing payment runs
• Ensuring all creditor remittance advices are produced and issued
• Liaising with creditors to obtain tax invoices for charges paid
• Creditor and debtor account reconciliations
• Supporting the team's back up structure
• Internal and external audit support
• Cash collection – written and mostly verbal contact with tenants
• Cash allocation – matching payments received to outstanding receivables
• Bank reconciliations
• Managing inter account bank transfers and manual payments
• Release BACS/Credit Transfers
• Support critical balance management
• Carries out draft and actual charge raising on time
• Debtor account reconciliations
• Ad hoc reporting upon request
• Regular monthly reporting
• Preparation and calculation of finance amendments to tenant accounts as a result of data changes
• Assist in preparing monthly / quarterly reports & KPI reports (multiple clients)

INCO: “Cushman & Wakefield”