Coordinator Assc - Coordinator

What You'll Do:

• Coordinate work activities of others within work group, team or those external to the company including contractors, vendors as required to resolve routine technical tasks and field work activities.
• Prepare forecasts of intermediate projects including cash flows, budget variance monitoring, cost tracking/analysis.
• Perform varied assignments demonstrating and providing technical knowledge and analytical techniques to solution of problems or analysis to internal and external customers. Depending on the needs of the department, this work could focus on outage planning, risk management, operation and maintenance of equipment, new customer requests, new construction, and/or determining work prerequisites and specifications. 
• Coordinate and participate in company and contractor meetings covering project work, risk strategy, safety issues and operations and maintenance of equipment.
• Make decisions and contribute to team decision making and consensus building.
• Create contract requisitions, create work authorizations, create processing change orders, and track Contractor costs.  
• Participate in the planning and organization of project work activities.
• Coordinate with internal and external stakeholders to ensure that work prerequisites and deadlines are met.
• Negotiate with vested parties to adjust schedule, cost, and general project coordination due to workload, weather, and other scheduling conflicts. 
• Document project's risk analysis and generate project risk assessment report.
•  Work with others in both supplying information and seeking assistance as necessary.
• Communicate with stakeholders to update plans, checklists, schedules, statuses, and budgets.
• Assist with the proactive management of project risk. Assist in regular reviews of productivity and performance factors. 
• Provide training and guidance to lower-level employees as appropriate.
• Understand the AEP project management organizational standards and assist in the management of projects to those standards.
• Adhere to the guidance and standards put forth by the AEP Project Management Governance Committee. 
• Administer the change management process associated with programs and projects to properly characterize changes to the project and assess the impact on the project objectives.

Skills and Proficiency Preferred:

• Coordinate work activities of others within work group, team or those external to the company including contractors, vendors as required to resolve routine technical tasks and field work activities.
• Prepare forecasts of intermediate projects including cash flows, budget variance monitoring, cost tracking/analysis.
• Perform varied assignments demonstrating and providing technical knowledge and analytical techniques to solution of problems or analysis to internal and external customers.
• Depending on the needs of the department, this work could focus on outage planning, risk management, operation and maintenance of equipment, new customer requests, new construction, and/or determining work prerequisites and specifications. 
• Coordinate and participate in company and contractor meetings covering project work, risk strategy, safety issues and operations and maintenance of equipment.
• Make decisions and contribute to team decision making and consensus building.
• Create contract requisitions, create work authorizations, create processing change orders, and track Contractor costs.  
• Participate in the planning and organization of project work activities.
• Coordinate with internal and external stakeholders to ensure that work prerequisites and deadlines are met.
• Negotiate with vested parties to adjust schedule, cost, and general project coordination due to workload, weather, and other scheduling conflicts. 
• Document project's risk analysis and generate project risk assessment report.
•  Work with others in both supplying information and seeking assistance as necessary.
• Communicate with stakeholders to update plans, checklists, schedules, statuses, and budgets.
• Assist with the proactive management of project risk. Assist in regular reviews of productivity and performance factors. 
• Provide training and guidance to lower-level employees as appropriate.
• Understand the AEP project management organizational standards and assist in the management of projects to those standards.
• Adhere to the guidance and standards put forth by the AEP Project Management Governance Committee. 
• Administer the change management process associated with programs and projects to properly characterize changes to the project and assess the impact on the project objectives.

DESIRED SKILLS AND PROFICIENCY:

• Excel – Advanced Proficiency with ability using and creating Pivot/Advanced Filtering/External Data Integration/formula techniques
• SQL – Moderate – Ability to navigate tables, run predefined queries for reporting, and modifying and adjusting basic table queries.
• Project Management/Scheduler - Moderate – Understanding of tasks, subtasks, monitoring and managing schedules and joining schedule data from multiple sources.
• MS Project/P6/P6 TeamMember – Novice to Moderate Skillset – Desired candidate will be trained to leverage software as needed
• PowerBI/PowerQuery/Smartsheet - Moderate
• ShareNow/SharePoint – Moderate to Advanced – Operate as a Admin; design and maintain sites
• Microsoft Office 365
• ServiceNow/Docusign/Maximo/Cognos – common software used to perform daily tasks