Administrative Assistant

• Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.

• Minimal editing of PowerPoint documents and general correspondence (internal and external)

• Updating of company databases may be required

• Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries.

General Administration

• Timely collection and processing of team expenses for both cash and American Express using the company expense system. 

• Supporting the other Executive & Admin Assistants where necessary.

Experience / Skills Required:

• Strong client service orientation.

• Effective prioritization of multiple professionals.

• Experience in travel coordination; domestic & international.

• Understanding of different time zones

• Excellent written and verbal communication skills.

• Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.

• Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook. Good judgment as to when to escalate issues vs. solving problems independently.