Project Coordinator, General Internal Medicine Research (Office Based Addiction Treatment, Part Time)

Position: Project Coordinator, General Internal Medicine (OBAT)

Location: Boston, MA

Schedule: 20 hours per week, Hybrid (approximately 10% of total time spent on-site)

ABOUT BMC:

At Boston Medical Center (BMC), our diverse staff works together for one goal — to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.

You’ll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth.

POSITION SUMMARY:

The Office Based Addiction Treatment (OBAT) team in the Section of General Internal Medicine at Boston Medical Center seeks a highly motivated individual to provide administrative, operational and project support for its statewide capacity-building efforts with community healthcare providers integrating addiction treatment into office-based settings. This position will sit within the Clinical Addiction Research and Education (CARE) Unit, part of the Grayken Center for Addiction, that conducts research, educates health professionals, provides health care, builds capacity and informs clinical and public health practice and policy to improve the lives of people with unhealthy alcohol and other drug use.

The OBAT TTA Project Coordinator will an integral part of the training and technical assistance team, participating in the education of thousands of care team members each year. They will also play a key role in organizing, planning and tracking educational activities using OBAT TTA’s website/database and other mechanisms.

JOB RESPONSIBLITIES:

Project Coordination for OBAT Training and Technical Assistance (TTA):

• Provides administrative and operational support for OBAT capacity building efforts; coordinates communication and information flow between participating sites (typically community health centers distributed geographically across the state and BMC TTA team)

• Helps triage requests for training, technical assistance, and information to appropriate member of OBAT TTA team or expert consultants

• Assist BMC OBAT TTA staff and consultants as needed with development/editing of didactic presentations, PowerPoint presentations, educational curriculum, policies and procedures, workflows, etc. 

• Assisting with scheduling, registration, materials preparation, planning, etc. for buprenorphine waiver trainings

• Schedule or assist with scheduling trainings, conference calls, on-site visits, etc. with OBAT TTA staff and expert consultants

• Track all TTA provided by OBAT TTA staff and expert consultants in central tracking system

• Manage list-server: oversee technical aspects of server; conduct research, stay abreast of latest addiction related news, clinical protocol updates, changes to regulations, etc. – to keep provider subscribers informed

• Process reimbursements and help to track project expenditures

Project Coordination for other OBAT projects:

• Provide meeting support as needed (e.g., arranging conference calls, doodle polls, preparing agenda and reports, taking and distributing minutes)

• Contribute to the preparation and submission of research and program abstracts, posters and manuscripts (e.g., editing, organizing references, performing online literature review); opportunity for co-authorship depending on candidate

• Assist in the preparation and submission of grant proposals and progress reports to funders

• Assist in the development and submission of Institutional Review Board (IRB) protocols, amendments, and progress reports

• Assist OBAT management team organize, plan and execute special events and initiatives (e.g., special addiction Grand Rounds, planning and organizing conferences, etc.)

The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job.The above is not intended to represent an exhaustive list of accountable duties and responsibilities required

JOB REQUIREMENTS

EDUCATION:

• Bachelor’s degree required; Master’s degree (e.g., MPH) preferred

EXPERIENCE:

• Minimum 2 years of experience providing project coordination and/or administrative support for healthcare or public health programs, clinical or academic research, healthcare administration, education and training, or related field.

• Experience in the health field is preferred.

• Interest/knowledge of substance use disorders, addiction treatment, community health centers, and health education a plus.

KNOWLEDGE, SKILLS, & ABILITIES:

• Must be highly organized, detail oriented, and able to work both independently and as part of a team in a deadline-driven environment

• Must have strong problem solving skills and high level of professionalism and exceptional oral and written communication skills

• Must be professional and able to interact with large range of stakeholders. Positive and flexible attitude with excellent interpersonal skills is essential.

• Proficiency with Microsoft Office applications (i.e. MS Word, Excel, PowerPoint, Outlook) and web browsers. Experience with survey and research design software such as REDCap, Access, etc., also highly desirable

• Experience with RefWorks, Zotero, WordPress, Adobe Suite strongly preferred, but not required.

This position is grant funded through 6/2027. There may be opportunity beyond this grant funding for position integration into ongoing operations.

JOB BENEFITS:

• Competitive pay
• Tuition reimbursement and tuition remission programs
• Highly subsidized medical, dental, and vision insurance options
• Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base especially for individuals pursuing careers in medicine or biomedical research.
• Pioneering Research: Engage in groundbreaking research projects that are driving the forefront of biomedical science.

ABOUT THE DEPARTMENT:

BMC provides some of the most sought after addiction treatment services in the area and is a national leader in addiction treatment, education, research and training. BMC operates the largest opioid treatment program in New England, using a nationally recognized and nationally replicated model. Since 2007, BMC has been funded by the MA Department of Public Health, Bureau of Substance Abuse Services, to provide training and technical assistance (TTA) for the State Technical Assistance Treatment Expansion (STATE) OBAT Program. The goal of the STATE OBAT Program is to expand BMC’s collaborative care OBAT model to community health centers (CHCs) and other providers across MA. BMC’s OBAT model has proven to be highly effective at improving patient outcomes by expanding access to life-saving medications for addiction.

Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.

Compensation Range:

$21.39- $30.05

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being. 

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

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