The Administrative Coordinator at Amgen provides comprehensive support to the administrative functions of the organization. They manage schedules, coordinate meetings, prepare reports, and assist with other operational tasks as needed.
Accountabilities (for what and to whom)
Responsibilities
Serves as a primary contact for Marketing department and coordinates ongoing processes for the team:
āManages department operations: filing, databases, tracks budget (C3, incl. end to end process, transparency reporting, procure to pay, meeting management, training records management)
āParticipates in department project teams
Ensures timely coordination of affiliate`s administrative needs:
āCoordinates functional processes such as invoicing and payments or preparation and distribution of material
āScreens and acts on incoming phone calls and e-mails; provides service and handles complaints
āMaintains distribution and personnel lists
āCoordinates mailings and courier/deliveries
ā Ensures stationary orders, etc.
āManages the administrative aspects of relationships with outside vendors
āMay provide training, guidance and orientation to new team members
āManages calendars
āCoordinates local and international meetings (if applicable); arranges travel, meeting arrangements, visitor accommodations
āOrganizes meeting rooms, including logistics, catering and equipment needs (if applicable)
āPrepares agendas, takes and completes meeting minutes; coordinates distribution and follows up on action items
āIndependently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memorandums, reports and presentations
Competencies
Minimum Requirements
Preferred Requirements
amgen