Sales Coordinator- Marketing & Client Delivery

What this job involves

We are looking for a Marketing & Sales Coordinator with strong graphic design capabilities to join our Leasing team in Washington, DC. You will provide high-level creative and operational support to our best-in-class commercial real estate brokerage producers while leading the visual design and marketing materials creation for the team. This position offers a unique opportunity to blend creative design skills with business operations in a fun, fast-paced, collaborative, dynamic and inclusive environment. You'll gain exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help drive the overall success of the office through both operational excellence and compelling visual communications.

Responsibilities:

Marketing & Creative Design 

• Manage and maintain all listings on CoStar, LoopNet, View the Space, and Hightower with optimized visual presentations
• Design and create a wide variety of deliverables from digital to print media including:
  • Property marketing flyers and brochures
  • Presentations and email distributions
  • Video motion graphics and photography integration
  • Renderings and custom presentations
  • Event invitations, websites, advertisements

• Work with marketing and design leaders to execute presentations for a variety of audiences including prospects, clients, and stakeholders
• Develop visually compelling pitches and client deliverables for prospect and client meetings using advanced graphic design principles
• Assist in the development, implementation, and maintaining of style guides to ensure consistency and quality across brand messaging
• Plan and provide creative support for industry functions, client events, and open houses
• Maintain an awareness of industry, design and technology best practices and trends

Business Operations & Research:

• Gather market research information to create visually engaging client deliverables such as market surveys, tour books, and competitive analysis presentations
• Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, and leasing status reports with professional design formatting and attention to visual hierarchy 
• Update and maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information • Organize and update design assets to streamline production and team workflow

Finance & Administrative Support 

• Collect and process deal file paperwork; calculate, generate, and send invoices utilizing JLL accounting platform
• Track and process broker expense reports according to JLL T&E policy
• Provide general administrative support including:
  • Printing, binding, scheduling meetings
  • Greeting clients and conference room setup
  • Broker IT support and making travel arrangements
  • Front desk coverage as needed

Required Qualifications 

• 1-3 years of formal graphic design experience or Bachelor's Degree in Graphic Communications/Digital Design
• 1+ years relevant experience supporting multiple people, preferably in commercial real estate or professional services organization
• Advanced proficiency with Adobe Creative Suite (InDesign, Photoshop, Illustrator, After Effects) with ability to adapt and communicate at warp speed 
• Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with ability to learn new software and JLL's in-house platforms
• Strong creative vision and visual arts skills with exceptional attention to detail
• Ability to work both independently and as part of a team

Preferred Qualifications 

• Knowledge of interactive and digital design development (HTML5, JavaScript, CSS, responsive design)
• Project management capabilities including multi-tasking, prioritization, deadline management, and ability to work in fast-paced, deadline-driven environment
• Passionate about design, curious, and committed to excellence
• Resourceful, proactive, detail-oriented with a positive attitude and drive for personal growth and development
• Strong proofreading and editing abilities
• Ability to work within the context of budget and timeline parameters
• Discretion and professionalism when handling confidential and private information
• Self-starter with amazing attention to detail
• Real estate or agency background a plus
• Able to develop and maintain communications with all levels of the team and clients by collaborating openly, honestly, and constructively