Administrative Business Coordinator, Aladdin

About this role

The Administrative Business Coordinator is responsible for the delivery and execution of core administrative duties in support of two Managing Directors in the Aladdin business, as well as providing occasional ad hoc support to senior directors on their teams.

The ideal candidate is highly motivated, demonstrates a strong sense of initiative, and is a self-starter capable of working independently with minimal supervision. This role requires a proactive approach to anticipating needs and solving problems as they arise.

Key Responsibilities

• Provide dedicated comprehensive administrative support to MDs and their teams as required
• Provide back-up coverage of other HR administrative professionals as required
• Manage complex calendars across global time zones
• Coordinate domestic and international business travel
• Process Travel & Expense and Gifts & Entertainment submissions
• Support meetings, events, town halls, and strategy sessions
• Maintain confidentiality and discretion
• Follow up on action items and resolve routine issues

Skills & Capabilities

• Impeccable attention to detail and deadline management
• Demonstrate basic to intermediate proficiency in utilizing AI tools and technology to enhance workflow efficiency and support administrative tasks
• Willingness to actively adopt and leverage new productivity and AI tools as they emerge
• Effective written and verbal communication
• Sound judgment, reliability, and professionalism
• Highly proficient in Microsoft Outlook, Excel, and Word
• Understanding of expense, compliance, and travel processes

Experience & Qualifications

• Bachelor’s degree or equivalent is preferred
• Strong motivation and the ability to work independently as a self-starter
• Must be a strong team player and collaborative partner
• Comfortable collaborating with a diverse set of teams, styles, and personalities, adapting communication and approach to fit various work cultures and dynamics
• Experience in a corporate or professional administrative environment is preferred
• Experience supporting senior leaders in a fast-paced environment is preferred
• Genuine interest in working within a financial engineering or Aladdin environment

For San Francisco, CA Only the salary range for this position is USD$71,250.00 - USD$135,000.00 which is the equivalent of USD$34.25 - USD$64.90 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being.  Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an equal opportunity workplace. We are committed to equal employment opportunity to all applicants and existing employees, and we evaluate qualified applicants without regard to race, creed, color, national origin, sex (including pregnancy and gender identity/expression), sexual orientation, age, ancestry, physical or mental disability, marital status, political affiliation, religion, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law. View the EEOC’s Know Your Rights poster and its supplement and the pay transparency statement.

BlackRock is committed to full inclusion of all qualified individuals and to providing reasonable accommodations or job modifications for individuals with disabilities. If reasonable accommodation/adjustments are needed throughout the employment process, please email Disability.Assistance@blackrock.com. All requests are treated in line with our privacy policy.

We recruit, hire, train, promote, pay, and administer all personnel actions without regard to race, color, religion, sex (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), sex stereotyping (including assumptions about a person’s appearance or behavior, gender roles, gender expression, or gender identity), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law. We interpret these protected statuses broadly to include both the actual status and also any perceptions and assumptions made regarding these statuses.BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.