Contract Administrator/HubSpot Coordinator

Beacon Mobility Corp.

The Contract Administrator/HubSpot Coordinator owns the end‑to‑end contract lifecycle while serving as the system steward for HubSpot CRM. This role ensures contracts move efficiently from deal creation to execution, are accurately reflected in HubSpot, and support scalable, compliant revenue growth.

This position partners closely with Sales, Legal, Finance, and Leadership to reduce friction, improve forecast accuracy, and accelerate deal velocity.

Key Responsibilities

Contract Management

• Own the full contract lifecycle: creation, review, negotiation support, execution, amendments, renewals, and termination tracking
• Maintain standard contract templates, pricing schedules, and approval workflows
• Coordinate with Legal and Finance to ensure compliance with company policy and risk thresholds
• Track key contract milestones (renewals, expirations, SLAs) and proactively surface risks
• Maintain a central contract repository with clear audit trails
   

HubSpot CRM Ownership

• Serve as the primary administrator for HubSpot (Sales Hub, Deal Pipelines, Objects)
• Ensure contracts, quotes, and deal data are accurately reflected in HubSpot
   

Design and maintain:

• ​Deal stages and workflows
• Approval routing
• Custom properties and objects (e.g., contracts, amendments)
• Integrate HubSpot with contract tools (e.g., DocuSign, PandaDoc, Ironclad, Conga)
• Maintain data hygiene and CRM governance standards
   

Sales & Revenue Enablement

• Support Sales with deal structuring, pricing approvals, and contract readiness
• Reduce deal cycle time through automation and process clarity
• Partner with RevOps to improve forecast accuracy and pipeline visibility
• Train Sales and cross‑functional teams on contract and HubSpot best practices
   

Reporting & Insights

• Build and maintain dashboards for:
• Contract cycle time
• Win/loss and approval bottlenecks
• Renewal and churn risk
• Provide leadership with actionable insights on deal health and revenue risk
• Support monthly and quarterly business reviews with clean, reliable data
   

Success Metrics (KPIs)

• Reduction in average contract cycle time
• Increased deal accuracy in HubSpot
• Improved forecast reliability
• Renewal risk identified ≥90 days in advance
• Sales satisfaction with contracting process
   

Qualifications

Required

• 3–6+ years in Sales Operations, Contract Management, or Revenue Operations
• Hands‑on experience as a HubSpot administrator
• Strong understanding of sales contracts, pricing models, and approval workflows
• Experience working cross‑functionally with Sales, Legal, and Finance
• High attention to detail with strong process discipline
   

Preferred

• Experience integrating HubSpot with contract or CPQ tools
• Background in SaaS, B2B services, or complex sales environments
• Familiarity with compliance, data privacy, or regulated industries
   

Core Competencies

• Process‑driven and systems‑oriented
• Clear, concise communicator
• Comfortable operating between strategy and execution
• Bias toward simplification and automation
• Trusted partner to Sales leadership

Compensation

$90,000-$120,000 per year, depending on experience.

Why This Role Matters

This role directly impacts revenue velocity, customer experience, and operational scale by ensuring deals move faster, cleaner, and with less risk—while giving leadership confidence in the numbers.

Beacon Mobility is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Beacon Mobility makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Beacon Mobility is a growing family of companies committed to serving the diverse needs of our customers. Experienced, compassionate, and inspired, we take pride in our ability to create customized, mobility-based solutions that empower people to get where they need to go. Our purpose is simple - MOBILITY WITHOUT LIMITS: Transporting people to live, learn, and achieve. We are dedicated to providing those we serve with the opportunities, resources, and support to confidently move ahead. We support safe, compassionate, and inclusive environments that provide our communities with the mobility solutions they need to flourish and succeed. Backed by nearly 70 years of experience, Beacon Mobility operations can be found in Massachusetts, New York, Pennsylvania, Illinois and Minnesota providing support to over 10,000 employees in over 1,300 communities through the delivery of Paratransit and School Bus services leveraging a fleet of over 6,500 vehicles.