Office Manager & HR Coordinator

Bullhorn's core purpose is to create an incredible customer experience, and the organization has a sharp focus on delivering very high quality products and services to its customers. The company culture is shaped by five Core Values: Ownership, Energy, Speed & Agility, Service, and Being Human. Each value, and its underlying definition, serves as a behavioral guide for employees as they interact with customers and fellow coworkers and is an embedded way of operating across our organization.

Bullhorn is a fast-paced and dynamic environment where hard work and outstanding results are rewarded and celebrated. We value those that exhibit an eagerness to learn and a strong natural desire for continuous improvement and we encourage team members to stretch themselves, acknowledge challenges and learn from them. With a strong focus on growth, we provide ample opportunities for career development and prioritize promoting from within. We believe that leaders should care deeply about the development of their employees at all levels, emphasizing emotional intelligence and accountability. Our leaders collaborate closely to ensure the success of their teams, and we work together to achieve shared goals, creating a challenging and rewarding workplace for everyone.

About the role

Reporting to our Director of Global HR Operations, the Office Manager & HR Coordinator will be responsible for the day-to-day operations of our Amsterdam office while owning and supporting key HR administrative processes across the employee lifecycle.

This is primarily an office-focused role (circa 60%), combined with meaningful ownership of HR coordination responsibilities in an established HR Operations Team. You will serve as the first point of contact for our on-site employees as well as have the opportunity to contribute to the employee experience of our remote workers across the Netherlands and globally. 

As the face of the Amsterdam office, you will create a well-organised, compliant, and welcoming workplace, while also supporting areas such as employee administration, leave management, and payroll coordination. You will also take ownership of selected HR processes in the Netherlands, working closely with the HR team to ensure compliance and a smooth employee experience.

This role is based in Amsterdam and requires a hybrid working pattern, with 3–4 days per week in the office on average, with flexibility required depending on business needs.

A typical day will include...

• Managing day-to-day office and facilities operations in Amsterdam, including vendors, building management, office logistics (supplies, inventory, access, meeting rooms), and overall workplace upkeep

• Planning and coordinating employee events, engagement activities, and office initiatives to support a positive and inclusive workplace culture

• Acting as a first point of contact for HR queries while maintaining accurate employee records and supporting HR administration in Workday

• Coordinating employee lifecycle processes, including employee changes, leavers, and payroll inputs, working closely with HR, Payroll, and internal teams

• Managing sickness absence and leave processes (e.g. maternity, parental), including documentation, tracking, and coordination with stakeholders and external bodies (e.g. UWV)

• Managing operational responsibilities such as lease car administration, audits, reporting, and ensuring compliance with local regulations

• Identifying opportunities to improve HR and office processes, contributing to a more efficient and effective employee experience

• Participate in HR and HR Operations projects as they come up

This role is a fit for you if…

• You have a few years’ experience in office or facilities management, operations, or a similar administrative role, with some exposure to HR processes and an interest in developing further in this area

• You are highly organised, detail-oriented, and able to manage multiple priorities effectively

• You have strong communication skills in both Dutch and English

• You are comfortable handling sensitive and confidential information with discretion

• You have a basic understanding of HR processes, including employee lifecycle, benefits, and leave management

• You are proactive, curious, and continuously look for ways to improve processes and efficiency

• You take ownership of your work, are comfortable asking questions, and are committed to delivering a high-quality employee experience

What we offer...

• Pension
• EAP
• Commuting Reimbursements
• Unlimited Vacation
• Quarterly paid volunteer days
• Lucrative Employee Referral Program (eligible for prior to your first day)
• Career development opportunities up/across Bullhorn

Bullhorn's core purpose is to create an incredible customer experience, and the organization has a sharp focus on delivering very high quality products and services to its customers. The company culture is shaped by five Core Values: Ownership, Energy, Speed & Agility, Service, and Being Human. Each value, and its underlying definition, serves as a behavioral guide for employees as they interact with customers and fellow coworkers and is an embedded way of operating across our organization.

We are a people-first culture where everyone’s contribution is valued and respected. We're looking for smart, forward-thinking individuals who aren't afraid to challenge the status quo and bring fresh perspectives to the table.  If you're someone who thrives in a casual, yet fast-paced and agile environment, we'd love to have you join us.