Welcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships.
Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers.
Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences.
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About our property:
What you will have an opportunity to do:
SUMMARY
The AP Supervisor assists the AP Manager with overseeing the CAO A/P Department. Ensuring company policies are adhered to, payments to vendors are made timely and are accurate, and the general ledger is well-maintained from an AP standpoint. Must have strong attention to detail.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Included, but not limited to, are the following: other duties may be assigned.
1. Provide support to the AP agents with the daily/weekly processing of AP.
2. Assist the AP Manager with the review and processing of the Paymerang payment batches.
3. Oversee the setup of new vendors in the a/p system, ensuring the necessary tax documents have been received by the vendor and the 1099 is set up accordingly.
4. Assist in the yearly processing of the 1099 tax information ensuring compliance with the Federal guidelines.
5. For properties directly assigned to the AP supervisor the following is required:
a. Review A/P invoices entered by the hotels for accuracy. Confirm invoices have been coded correctly and have all necessary approvals. Post approved invoices for payment. Contact Hotel on unapproved invoices for resolution
b. Adhere to hotels state use tax guidelines by adding use tax to vendor invoices if applicable.
c. Assist the Hotels assigned centralized accountant with the weekly processing of vendor payments. Alert the centralized accountants of vendors with special terms or discounts.
d. Oversee all payment transactions such as ACH, wires, paper checks and hotel on-site manual checks.
e. Reconcile vendor statements to ensure all invoices are accounted for. Research, analyze, and resolve payment and vendor issues.
f. Ensure that systems, policies, and procedures adhere to company policies while functioning with accuracy and timeliness.
g. Ensure that the accounts payable and the company’s financial obligations are met efficiently.
h. Reconcile a variety of accounts and reports to ensure accuracy.
i. Assist with month-end closing tasks, including monthly expense accruals.
6. Be active on the customer service front and be quick and accurate with communication.
7. Prepare documents for audits.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor’s degree in accounting and/or accounts payable experience.
CERTIFICATES, LICENSES, REGISTRATIONS
None required
LANGUAGE SKILLS
Professional written and verbal communication and interpersonal skills are required.
REASONING / ORGANIZATION
Possesses strong organizational skills, must be multi-task and detailed oriented, and have a track record of meeting deadlines and delivering on goals. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS The physical demands described here are representative of those that
must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in a typical office environment. Care must be taken to keep noise levels low enough to not disrupt co-workers.
What are we looking for?
Compensation:
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Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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