Event Sales Coordinator | View Boston

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

VIEW BOSTON

View Boston, which encompasses the top three floors of the Prudential Tower, will feature immersive experiential exhibits and a bistro on the 50th floor, an indoor/outdoor cocktail lounge with a 360-degree outdoor viewing deck on the 51st floor, and a double high (24-foot) indoor viewing space on the 52nd floor. The destination, designed with the adventurer in mind, was created to be an attraction that welcomes locals, and domestic and international visitors, being the ideal stop as they begin their Boston experience. Whether they are interested in discovering famed institutions and coveted hidden gems through immersive interactive experiences or meeting friends for a sunset cocktail - their unforgettable Bostonian experience starts here.   www.viewboston.com

THE ROLE        

The Event Sales Coordinator reports to the Director of Event Sales & Catering and plays a key role in supporting the Event Sales team in generating revenue and delivering outstanding events at View Boston. This position assists Event Sales Managers with all Private Events and Special Events business while also collaborating closely with the Catering Sales Manager to support on-site execution and ensure seamless event delivery.

ESSENTIAL FUNCTIONS

• Support administrative and sales tasks related to booking View Boston Private Events and Special Events, including corporate, social, and marketing/promotional events.
• Contributes to the development of marketing materials, promotional campaigns, and online content to drive event bookings.
• Assist in the preparation of event proposals, contracts, and sales materials, ensuring accuracy and alignment with client requirements and budgets.
• Manage billing, payments, and documentation for assigned events.
• Take ownership of specific portions of the event sales process, such as client communications, proposal follow-up, or event logistics coordination.
• Collaborate with internal teams—catering, operations, IT/AV, F&B, and marketing—to develop comprehensive event plans that meet client expectations.
• Communicate with Catering Manager and event sales team to ensure all applicable information is conveyed on BEOs and with event internal teams.
• Work closely with the Catering Sales Manager to assist with on-site execution of events, including coordinating staff, catering, AV, and other operational needs.
• Communicate event details and logistics to clients, vendors, and on-site staff for assigned events.
• Serve as a point of contact with clients throughout the event planning process under the guidance of Event Sales Managers and Catering Sales Manager.
• Support lead generation and outreach efforts to identify potential clients and expand event sales opportunities.
• Maintain accurate records of sales activities, client interactions, and event calendars.
• Assist with Group Dine bookings and coordinate with Food & Beverage to ensure seamless execution.
• Build and maintain strong relationships with event clients, vendors, and partners to foster repeat business and referrals.
• Respond to client inquiries with professionalism and exceptional customer service.
• Participate in on-site and virtual client visits as needed.
• Attend weekly event meetings and provide updates on assigned tasks and event execution responsibilities.
• Perform other duties as assigned by View Boston Management.

QUALIFICATIONS

To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor’s degree in business administration, Hospitality Management, Marketing, or related Event Sales field.
• Proven experience in event sales, sales, business development, or event management, preferably in the hospitality or events industry.
• Excellent communication and interpersonal skills, with the ability to build rapport and trust with clients. Diplomatic, tactful, customer-focused with a professional phone manner and ability to interact with a variety of clients.
• Highly organized and detail oriented, with ability to manage multiple projects and priorities simultaneously.
• Ability to work independently and manage time effectively.
• Proficiency in Triple Seat and Social Tables, Open Table software is a plus.
• Proficient in Microsoft Office and other sales/marketing tools.
• Flexibility to work evenings, weekends and holidays as required to accommodate client needs and events schedules.

COMPENSATION

Competitive hourly pay range of $25.00 - $28.00 commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk, hear; use hands to finger, and handle controls. The employee frequently is required to reach with hands and arms. The employee is required to stand, walk, and stoop. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.