The India Payroll Specialist is responsible for managing the end-to-end payroll process for employees in India while ensuring accuracy, statutory compliance, and timely payroll processing. The role requires strong expertise in Indian payroll regulations, statutory compliances, and payroll systems such as ADP (GlobalView / Streamline / Celergo / Workforce Now depending on implementation).
The role will collaborate with HR, Finance, Tax, and external payroll vendors to ensure smooth payroll operations and regulatory compliance.
The India Payroll Specialist is responsible for managing the end-to-end payroll process for employees in India while ensuring accuracy, statutory compliance, and timely payroll processing. The role requires strong expertise in Indian payroll regulations, statutory compliances, and payroll systems such as ADP (GlobalView / Streamline / Celergo / Workforce Now depending on implementation).
The role will collaborate with HR, Finance, Tax, and external payroll vendors to ensure smooth payroll operations and regulatory compliance.
Key Responsibilities
1. Payroll Processing: Process monthly payroll for India employees accurately and within defined timelines. Manage end-to-end payroll cycle including:
Data collection, Payroll validation, Payroll processing, Payroll reconciliation
Payslip generation, Review payroll inputs including, New hires, Exits / full & final settlements, Salary revisions, Variable pay, Bonuses, Leave without pay (LOP)
Ensure payroll changes are correctly updated in ADP payroll system.
2. ADP Payroll System Management: Operate and manage payroll processing through ADP payroll platforms such as: ADP GlobalView, ADP Streamline
ADP Celergo, ADP Workforce, Upload payroll input files and validate payroll results
3. Generate payroll reports from ADP including: Payroll register, Variance reports, Statutory reports, Finance reconciliation reports
Work with ADP implementation or support teams to resolve payroll system issues.
Participate in UAT testing, payroll transition, and system enhancements.
4. Statutory Compliance (India) Ensure compliance with Indian payroll laws including: Income Tax (TDS), Provident Fund (PF), Employee State Insurance (ESI)
Professional Tax (PT), Labour Welfare Fund (LWF), Gratuity Bonus Act compliance Responsibilities include: Accurate statutory deductions Monthly statutory filings, Form 16 preparation, Income tax declarations & proofs verification
Year-end tax reconciliation
5. Payroll Reconciliation & Controls: Conduct payroll validation checks before payroll release. Reconcile payroll reports with finance and accounting records.
Identify payroll discrepancies and resolve them promptly.
Maintain payroll audit documentation.
6. Employee Support: Respond to employee payroll queries related to:
Salary calculations, Tax deductions, Payslips, PF / ESI deductions
Full & final settlements. Provide guidance on income tax declarations and investment proofs.
7. Full & Final Settlement (FNF), Process exit payroll including:
Leave encashment, Gratuity (if applicable), Bonus payouts
Recovery of dues, Ensure final settlement complies with Indian labor laws and company policies.
8. Payroll Reporting: Generate and maintain payroll reports such as:
Payroll variance report, Headcount report, Payroll cost analysis
Statutory deduction reports, Finance reconciliation reports
9. Vendor Management: Work closely with ADP payroll vendor team.
Track payroll tickets and issue resolution. Ensure SLA adherence for payroll processing.
Required Skills & Competencies
Payroll Knowledge
Strong knowledge of Indian payroll structure
Understanding of CTC structure, salary components, tax calculations
Statutory Knowledge
PF, ESI, PT, TDS, LWF
Gratuity and Bonus calculations
Income tax compliance
System Knowledge
Experience with payroll systems such as:
ADP GlobalView
ADP Celergo
ADP Streamline
SAP Payroll / Workday Payroll (optional but beneficial)
Technical Skills
Advanced Microsoft Excel
Payroll reconciliation
Data analysis
Soft Skills
Attention to detail
Confidentiality handling
Stakeholder management
Strong problem solving skills
Education & Experience
Education
Bachelorās degree in Commerce, Finance, HR, or related field
Experience
3ā7 years of experience in India payroll processing
Experience working with ADP payroll
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