Purpose
Manage end-to-end purchase-order (PO) activities for clinical-trial suppliers to ensure POs are correctly prepared, submitted, tracked, funded, amended and closed in compliance with company procurement and clinical trial requirements. Provide PO-centric oversight that supports supplier governance and budget management while coordinating issues with manager.
Responsibilities
Lead PO lifecycle activities for clinical-trial suppliers: SOW review, PO creation, submission, amendment/change-order management, and closure.
Coordinate with Clinical Operations, Procurement, Finance, and Suppliers to ensure POs reflect SOWs, budgets and deliverables.
Maintain PO accuracy and compliance with Amgen policies
Maintain PO and SOW documentation in central repositories (e.g. TMF) and ensure audit/readiness standards are met.
Oversee timely review and approval of invoices in Amgen ERP system to ensure on time payments
Manage and resolve issues related to supplier invoices and payments
Maintain PO tracking (dashboard/log) and deliver regular PO status reports.
Monitor PO-related supplier delivery and identify PO risks; share issues with manager for escalation.
Ensure PO activities align with GCP, company procurement policies and clinical trial requirements.
Key Activities
PO lifecycle management
Review SOWs to confirm compliance with Amgen purchasing standards
Prepare and submit PO and funding requests through the enterprise procurement/P2P system or established finance workflow; follow up until submission confirmation.
Manage PO amendments and change orders to reflect scope changes.
PO submission & tracking
Submit POs via the enterprise procurement/P2P or finance workflow and maintain a PO tracking showing submission, routing/approvals and closure targets.
Proactively chase routing/processing issues and escalate blockers to the Manager.
Communicate on a regular basis with supplier and Amgen stakeholders regarding progress of pending PO requests and to monitor PO budgets
Supplier oversight & issue coordination
Monitor supplier delivery versus PO/SOW milestones and summarize PO-related risks for stakeholders.
Communicate with Supplier and Amgen stakeholders to review PO, invoice, and PO budgets topics
Independently manage and resolve issues related to SoW, PO and invoices to support clinical trial execution and budget management.
Manage multiple priorities, balancing study delivery and budgetary controls to ensure timely execution of SoW/POs and timely invoice approval.
Ensure PO/SOW linkage to TMF and central repositories is maintained and audit-ready.
Basic Qualifications
Bachelor’s / Master's degree (preferred: scientific degree or RN) or equivalent experience.
2 - 5 year experience in PO management, preferably within clinical research, CRO, biotech or pharmaceutical settings.
Demonstrated experience with PO/SOW management and clinical supplier budgets.
Experience working in a global matrix environment is preferred.
Knowledge
Knowledge working in a global, matrix organization
Knowledge of Good Clinical Practice (GCP)
Strong organizational and project management skills; able to manage competing priorities
Strong Proficiency with enterprise procurement/P2P workflows, Microsoft Office Word, Excel and SharePoint
Financial acumen sufficient for budgeting, forecasting and PO balance monitoring.
Clear written and verbal communication; ability to coordinate cross-functional stakeholders.
Problem-solving orientation and appropriate escalation judgment.
Professional collaboration skills
amgen