Construction Contracts Specialist

• Report to Director, Contract Administration.
• Manage the subconsultant purchase order system.
• Maintain strong understanding of contracting process and contract issues, including terms and conditions and applicable laws and regulations.
• Work with in- house counsel and other Department members in support of legal and contract management.
• Analyze and negotiate contract requirements and terms and conditions to ensure compliance with appropriate laws, regulations, corporate policies, and company objectives.
• Conduct timely reviews of all contracts, change orders and modifications.
• Ensure that all contract changes (e.g., extensions) are recorded and communicated with the appropriate staff.
• Establish and maintain contract tracking processes and policies.
• Evaluate and support the client bidding and proposal process taking into account contractual, compliance, business, and financial considerations.
• Assist in drafting and negotiating consultant contracts in coordination with other Department members.
• Demonstrate strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Foster positive working relationships with clients, contractors, vendors, peers, and senior management.
• Be highly motivated and organized; customer-focused; and have ability to handle a fluctuating workload and multiple priorities.
• Collaborate closely with the Accounts Receivable team and provide billing support as needed.
• Perform other contract administration duties that are reasonably associated with the essential functions as identified herein or as required by the Department.
• Prepare contracts, amendments, addenda, terminations, and close out documents, while diligently maintaining contract and project records.
• Manage contractor and lower tier subconsultants vetting, procurement, contracts, and compliance.
• Assist in other areas of Department responsibilities, as needed.  
• Assist with the implementation and continuing development of the Company’s risk management program.
• Educate Team members regarding nature of risks and assist with negotiation of contracts and agreements with clients and subconsultants.
• Review, draft and update various standard Company templates.
• Coordinate with insurers regarding appropriate insurance coverages and Company’s compliance therewith.
• Provide robust support for client management, vendor relationships, and client account registrations as needed.
• Create projects within the accounts receivable database.
• Exhibit proficiency in navigating and efficiently working across multiple software platforms and networks including: Microsoft ®, Office 365 (Word, Excel, Outlook), Smartsheets, Adobe Acrobat Pro, Vantagepoint ERP, Cosential, SharePoint, Coupa Supplier Portal, Ariba, Oracle, and NexGen.
• Other duties as assigned.
• Attendance at work during normal business hours.

Knowledge & Skills Required:

• Construction Contracts experience
• Exhibit strong written and verbal skills.
• Be a self-starter and self-motivated.
• Demonstrate the ability to manage multiple tasks and be flexible.
• Be accurate and organized.
• Demonstrate strong written and oral communication and team skills.
• Receive work direction and work independently with a willingness to quickly learn and apply new skills and abilities.
• Must be dependable, consistent, diligent, and thorough.
• Be creative and resourceful in completing tasks accurately within a compressed timeframe.
• Perform other related contract duties assigned by manager.

Preferred Education and Experience:

Education: Possess a bachelor’s degree in related field or equivalent field experience. A combination of education and work experience will also be considered in lieu of degree.

Experience: Have a minimum of 3+ years of experience in construction contract administration and management in a corporate environment.

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