Principal Accountabilities
Assist with implementation, administration and maintenance of the automated contract lifecycle management system for all indirect sourcing contracts including:
● Review submitted contract requests, create vendor record, if necessary, create contract record
● Work closely with strategic sourcing category lead to facilitate internal approvals, signature collection and retention of all executed contracts and related documents by the Vendor Management Office
● Confirm executed contracts and contract details are accurately entered into the system
● Research and fulfill requests for contract history and/or copies.
●Maintains contract compliance system to manage contracts throughout the term of the contract, archives all resource documents, and completes reports for management and category leads. Tracks vendor contract compliance through-out the contract lifecycle and works with vendors and category leads to address any issues.
● Draft initial contracts, including, but not limited to: confidentiality, exhibits, master services, recruitment and staffing agreements as well as amendments thereto.
● Prepare reports of expiring contracts, etc. for review by sourcing category lead and department personnel in order to proactively obtain renewal or termination decisions.
● Assist with preparation of miscellaneous correspondence, documents and forms.
● Upload and organize documents into esignature system and contracts database.
Job Complexity
Professional:
● Has no discretion to vary from established procedures
● Has no related work experience or has work experience but requires formal training in theories/concepts in own function
● Works under general supervision
● Entry-level professional role
Support: (Associate)
● Has advanced specialized skills or is multi-skilled through job-related training and considerable on-the-job experience
● Works independently; receives minimal guidance
● Acts as an informal resource for colleagues
● Identifies and resolves key issues and patterns from partial/conflicting data
● Takes a broad perspective to problems and spots new, less obvious solutions
● A senior level support role
Experience / Education
Typically requires a 4-year degree and 1–2 years of experience; or a 2-year degree and equivalent related experience; or equivalent work experience.
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