Scribe is looking for an IT Manager to be our first dedicated IT hire and the backbone of our IT operations and employee technology experience. In this role, you’ll centralize our core IT infrastructure including onboarding, off-boarding, device management, tool administration, vendor & license management, and more. This is a chance to take ownership of Scribe's internal technology operations for a +200-person globally distributed team — building the systems, processes, and standards that make everything work seamlessly.
You’ll ensure every team member has a seamless, secure, and efficient setup from day one. If you're someone who takes pride in building IT infrastructure that scales, builds redundancy, thrives in hands-on and cross-functional work, and wants to see the direct impact of your work across an entire company — this role is for you.
Scribe is where exceptional people come to do the best work of their careers. More than 94% of the Fortune 500 use Scribe to document and scale how work gets done. Our Workflow AI platform automatically captures and optimizes workflows so teams work smarter, faster, and more consistently.
We’re growing fast — since our founding in 2019, we’ve grown to over 5 million users across 600,000 businesses. Based in San Francisco, we've been named a LinkedIn Top Startup, are valued at over $1 billion, and are backed by leading investors. Join us in our mission to uplevel how people do work.
We are builders aspiring to master our crafts. We care deeply about our teammates and want to win, together. We fully embrace the following values:
Accelerate impact
Raise the bar
Make our users heroes
Clear is kind
Rapid learning machine
One team one dream
As Scribe's IT Manager, you will own the full scope of internal IT operations — partnering closely with our Operations, Information Security, People, and Engineering teams.
In your first 3–12 months at Scribe, you will:
Take ownership of the end-to-end employee technology lifecycle — onboarding, offboarding, device provisioning, account setup, and access management — building a process that's seamless, secure, and scalable for a growing team.
Manage Scribe's device fleet, including laptop procurement, imaging, configuration, deployment, and returns, using Apple MDM tooling and Kandji to keep all endpoints enrolled, configured, and compliant.
Own day-to-day administration of access management, including user provisioning/deprovisioning, SSO app management (Okta), MFA configuration, and periodic access reviews.
Serve as the primary point of contact for internal IT support, troubleshooting hardware, software, and connectivity issues for both remote and in-office employees with speed and empathy.
Own SaaS tool administration across Scribe's technology stack — managing licenses, tracking usage, evaluating new tools, and ensuring cost-efficiency and compliance.
Partner with the Information Security team to maintain and strengthen security controls, including device encryption, patching, endpoint protection, and user access governance.
Support SOC 2 compliance efforts by maintaining internal IT controls, documenting security practices, and collaborating on audit readiness.
Manage relationships with outsourced providers for office infrastructure, including physical network (e.g. WAN/WLAN, IDF/MDF, VLAN), AV systems, badge access, and related vendor coordination.
Build and maintain clear IT documentation — process guides, runbooks, and knowledge base articles — so that IT workflows are repeatable, transparent, and easy to follow for technical and non-technical team members alike.
Continuously evaluate and improve IT workflows and tooling to drive automation, reduce manual work, and scale IT operations alongside the business.
This role is best suited for someone who loves helping people work smarter through great systems and support. Our teammates are your customers, you thrive making their lives better. You are organized, proactive, and takes real ownership of the employee technology experience — you don't just fix problems, you build systems that prevent them. You're the kind of person who sees a manual process and immediately starts thinking about how to automate it, document it, and make it scale.
You have 6+ years of experience in IT operations, IT administration, or a related IT generalist role — ideally at a fast-growing SaaS or technology company.
You have deep hands-on experience with macOS device management, identity and access platforms (Okta required), and the core SaaS stack of a modern tech company (Google Workspace, Slack, Zoom, Notion, etc.).
You're a builder, not just an operator. You've stood up IT processes from scratch or significantly improved existing ones — onboarding workflows, device lifecycle management, documentation, SaaS governance.
You can run autonomously. You don't need someone to tell you what to prioritize — you see what's broken, what's inefficient, and what's coming next, and you move on it.
You're comfortable being the sole IT person at a +200-person company and managing the full breadth of what that entails.
You have a security-first mindset and understand best practices around SSO/MFA, endpoint protection, least-privilege access, and device compliance.
You're an excellent communicator who can support employees at all levels.
This role is remote for those outside of the Bay Area. For those based in the Bay Area, we are hybrid (2-3 days a week) out of our SOMA San Francisco HQ.
We benchmark compensation using trusted market data and apply a tiered geographic framework to ensure competitive pay across locations. The ranges below represent the base salary band for this role by tier. Final offers are determined by experience, scope, internal parity, and location.
Tier 1 (SF, NYC, Seattle): $125,000 – $150,000 + equity
Tier 2 ( Boston, LA, Chicago, DC): $112,500 – $135,000 + equity
Tier 3 (All other U.S. locations): $106,300 – $127,500 + equity
The starting salary range for this role is $115,000 - $150,000 base + equity.
Incredible teammates: Work alongside some of the nicest and smartest people you’ll ever meet.
Ownership mindset: We’re all owners here, literally. Employees receive equity in Scribe, sharing in the company’s long-term success.
Comprehensive coverage: We offer health, dental, and vision insurance for you and your dependents.
Time to recharge: Flexible paid time off, plus company holidays to rest and reset.
Retirement planning: Employees can contribute to a 401(k) plan to help plan for their future.
Support for growing families. Paid parental leave to help you care for and bond with your growing family.
Lunch, on us: SF-based employees receive daily catered lunches at our office.
Easy commutes: Commuter benefits for our office-based team, make getting to and from HQ simpler.
Level up your home office: Remote? Hybrid? Wherever you work, we’ll support your setup with a home office stipend.
At Scribe, we celebrate our differences and are committed to creating a workplace where all employees feel supported and empowered to do their best work. We believe this benefits not only our employees but our product, customers, and community as well. Scribe is proud to be an Equal Opportunity Employer.
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