Role Purpose:
Reporting to the Senior Director, Global Legal Operations & Innovation, the E-Billing Coordinator supports the day-to-day financial operations of the Legal Department with a focus on external legal spend, reporting, and analysis. The role serves as a primary liaison between outside counsel, Finance, and internal stakeholders across NBCU鈥檚 US and international offices, combining strong interpersonal skills with quantitative expertise to manage, audit, and optimize legal billing processes.
Responsibilities:
- Serve as system administrator for legal billing software (e.g., Tymetrix 360), reconciling and recording vendor invoices and maintaining billing portfolio reports for assigned legal teams
- Support onboarding of outside counsel and legal vendors; review time entries for proper matter coding, rate adherence, and compliance with Outside Counsel Guidelines
- Act as subject-matter expert for fee arrangements (hourly, flat, fixed, capped, and alternate fee structures)
- Research and resolve billing inquiries in collaboration with internal stakeholders and outside counsel
- Assist with creation and submission of billing reports across systems; deliver monthly and quarterly reporting for leadership
- Partner with Accounts Receivable and Accounts Payable to ensure timely payments, smooth billing processes, and coordinate cost corrections as needed
- Proactively identify billing/accounting issues and recommend solutions to Legal Operations leadership
- Conduct ad-hoc spot audits of legal matter bills and ensure billing rate compliance
- Identify and participate in process-improvement initiatives to build efficiencies into reporting and eBilling workflows
- Assist with ad-hoc projects as needed