We are looking for a Corporate Administration Officer (m/w/d) to support the Boards of Directors of several group subsidiaries and to assist with key legal entity and governance activities across Northern Europe. The role acts as a central point of contact for directors, the Group Corporate Legal team, and internal and external stakeholders.
Possible work locations for this role are Gummersbach or Bratislava.
Key Responsibilities
- Organize, coordinate, and follow up on Board of Directors and board committee meetings for a group of subsidiaries across various legal jurisdictions.
- Prepare agendas, board packs, and resolution documentation in close collaboration with internal stakeholders
- Attend (virtual) board meetings and draft clear, accurate minutes and corporate resolutions
- Provide administrative support across the full legal entity lifecycle (incorporation, ongoing maintenance, annual and other filings, restructurings, liquidations)
- Act as a central interface between the business, Group Legal, Finance, Tax, and external advisors
- Maintain statutory registers, corporate records, and legal entity data in entity management systems
- Support statutory filings, annual corporate requirements, and regulatory submissions
- Ensure compliance with corporate governance standards, group policies, and local legal requirements
- Support the implementation and continuous improvement of governance processes and templates
- Serve as a trusted point of contact for directors and senior stakeholders on governance and entity matters