We are seeking an highly organized Executive Assistant to support the operational needs of members of the Product & Customer Organisation Exec Team. This role is pivotal in facilitating the smooth execution of daily tasks and long-term projects by providing comprehensive administrative support.
This role is ideal for a proactive and dedicated individual looking to contribute to the efficiency of our leadership team. If you are committed to excellence and thrive in a fast-paced environment, we would like to hear from you.
Key Responsibilities:
- Diary and Email Management: Maintain day-to-day diary schedules and manage extensive email communications, ensuring leaders are on time and prepared for meetings, including preparing briefing documents.
- Meeting Coordination: Organize internal and external meetings, including room bookings and preparing necessary documents, while liaising with key stakeholders.
- Notes and action plans: Take notes during meetings and mark the actions that need to be done, ensuring everyone with an action is aware of what they need to do.
- Event Planning: Coordinate regional events and handle logistical aspects to support the SVP and leadership team.
- Document Preparation: Create and edit presentations, reports, and documents using PowerPoint, Excel, and Word as and when required.
- Financial Administration: Process and review expenses and other financial requests for the SVP, ensuring adherence to company policies.
- Travel Arrangements: Manage complex travel itineraries, including flights, accommodations, and ground transportation for the SVP and his SLT
- Stakeholder Communication: Serve as the primary contact for regional queries and office-related tasks, liaising with internal and external stakeholders.
- Projects: undertake projects on a regular basis.
- Personal Assistant Duties: Handle ad-hoc personal tasks and administrative duties as required.