As an Assistant Manager / Senior Executive, Human Resources (Operations), you will support the HR Manager in executing and coordinating the full spectrum of HR operational functions. This includes recruitment and onboarding, payroll support, employee records management, employee relations, engagement, and compliance. The role requires a strong operational focus, ensuring processes are compliant, accurate, and aligned with Company policies.
Talent Acquisition & Onboarding
- Coordinate with Hiring Managers to update job descriptions for new positions or changes to existing roles
- Execute end to end recruitment activities, including job postings, candidate sourcing, shortlisting, and interview coordination for HQ and retail outlets
- Facilitate onboarding and orientation, ensuring all documentation and HRIS updates are completed accurately and on time
- Support and administer the confirmation review process
HR Operations & Data Management
- Maintain accurate and up-to-date employee records in HR systems and personal files
- Prepare and submit payroll data inputs such as attendance, overtime, new hires, and terminations with zero errors
- Issue employment contracts and related HR letters to ensure compliance with statutory and company requirements
Employee Relations & Compliance
- Support the handling of employee relations cases by preparing documentation, assisting in investigations, and ensuring disciplinary actions are properly recorded
- Manage staff movement processes (resignation, retirement, termination, transfers) in line with company policies and legal requirements
- Handle visa applications, renewals, and related immigration matters for foreign employees
- Ensure confidentiality and compliance with data protection regulations
Employee Engagement & Welfare
- Organize and participate in employee engagement activities and company welfare initiatives
- Support the communication of HR policies and procedures to employees
Other Duties
- Undertake additional responsibilities as assigned by the HR Manager/Head of Department as required