Provide comprehensive business support and executive assistance, including general, confidential, and extensive administrative tasks in both German and English
Maintain and manage the executive calendar, including scheduling, prioritization, and monitoring of deadlines
Scan, pre‑sort, and prioritize incoming emails; respond to administrative inquiries or forward them to the appropriate person
Organize and coordinate international appointments, deadlines, and meetings — including with customers
Prepare meetings by collecting required input, documents, and background information
Take minutes, prepare reports, track action items, and follow up on open tasks
Create professional slide decks and documents in both English and German
Manage the reservation of meeting rooms (site‑specific bookings)
Coordinate business travel, including planning, booking, and processing travel expense claims
Handle internal and external correspondence in a professional and timely manner
Support with special orders (e.g., devices, mobile phones, licenses), approvals, inventory management, certificates, and building access — partly in cooperation with central functions
Create CCMs (customer visit reports)
Advise leadership on organizational and administrative matters
Ensure smooth office organization and handle general administrative duties
Maintain a proactive, service-oriented approach to supporting leadership and team activities