The Role
The broad scope of the role involves supporting allocated Stakeholders as an Administrative Assistant and providing administrative services. This position will be a great learning opportunity for the right candidate looking to gain from the experience and pursue further studies/career. The role will be part of the Virtual Assistant Team and will include working as part of a team to ensure a high-quality service to all stakeholders.
Who you will work with
Virtual Assistant Team- Global Business Support
What you will be responsible for
The AA will provide administrative assistance and support to their Stakeholders, including and not restricted to:
- Reporting & Data Management: Prepare and maintain bi-weekly utilisation reports, matter balance reports, and ad-hoc reporting requests. Assist in gathering missing data by coordinating with partners, partner secretaries, and associates.
- Financial Processes & Expense Management: Manage end-to-end processing of expenses, invoices, overtime claims, and purchase orders. Ensure timely and error-free submissions while tracking against budgets where necessary.
- Timesheets & Compliance: Monitor, track, and follow up on missing or held timesheets. Accurately record time entries in Intapp Time.
- Procurement & Vendor Management: Manage supplier records, raise purchase orders via Proactis, and coordinate with the Finance team for invoice payments.
- Administrative Support & Coordination: Provide support for travel coordination, Uber business access, onboarding logistics, and visa processing. Handle requests related to photography sessions, business cards, and event coordination.
- Research & Knowledge Management: Conduct open-source research, update knowledge databases, and maintain the Business Development contact database in InterAction.
- Engagement & Communication: Contribute to internal communications, including HealthTech blogs, HR intranet updates, and Academy platform event coordination.
- Employee Experience: Facilitate new hire inductions, manage corporate gifting for occasions, and oversee birthday email communications.
What you will do
At Clifford Chance, we believe in bringing the client - both internal and external - to the centre of everything we do. To do this we need to understand, anticipate and fulfil the unique needs and expectations of each client. We call this "Client Focus" and to help deliver this core part of our business strategy, we want to recruit people who not only excel in their field but who are also client focused.
We are looking for people who:
- can demonstrate a keen interest and enthusiasm to understand their Stakeholder's priorities
- are self-starters but also team players ready to help others and contribute to the overall success
- listen, understand, question and deliver; and are reliable and responsive, and worked in an environment of "client first"
- in short, we are looking for people who are motivated by client satisfaction and who strive to exceed the expectations of their clients.