The role
The Procurement department at Clifford Chance is instrumental in securing optimal commercial agreements for the firm, reducing risk, and ensuring sustainability in sourcing practices. This role is part of Legal Information team which is a sub team within Global Procurement Team, providing worldwide support for business operations and transformational projects.
Who you will work with
You will work with the KETL Managers across the globe and help them with sourcing and cataloguing of documents (Books, Journals, Article, Cases, etc) for the Fee Earners within the firm.
What you will be responsible for
The Deputy Manager (Information Sourcing group in Procurement) works as part of the Legal information team and will handle various enquiries and tasks using a range of databases for the firm's different offices. This role involves sourcing key legal databases, subscriptions, books, and news information, primarily for the Practice areas, but also for certain Business Services sectors, such as Business Development etc.
What you will do
The candidate will primarily be required to fulfil the below responsibilities, but these are subject to change/expansion/improvement in line with business needs:
- Journal subscriptions administration, which involves keeping track of renewals, communication with the onshore teams and vendors. Arranging trials for the function upon request and negotiating with the vendors for the best possible quotes and merging global subscriptions to attract the best deal.
- Document delivery, which involves researching/purchasing copies of cases, articles, and legislation from online subscription resources as well as external commercial sources basis any copyright licensing restrictions.
- Ordering and maintaining user records for the subscribed online sources.
- Cataloguing and managing print orders in online Library Management system.
- Staffing the Global Information Sourcing enquiries mailbox and responding to subscription related queries from the business.
- Facilitating and leading stakeholder calls.
- Tactical support in subscription renewals.
- Liaising with the suppliers and clients in a professional and helpful manner.
- Effective and professional front line client interaction.
- Ensuring full understanding of the adhoc projects and drive efficient ways using planning and implementation skills to agree achievable deadlines.
- Leading/ Supporting various business improvement initiatives.
- Being an agent of positive change to the team and an expert in the line of work.
- Communicating and interacting with global teams to provide proactive solutions.
- Handling queries to support KETL budget and forecasting process.