Office Manager

THIS POSITION IS ONLY OPEN TO INTERNAL ACS APPLICANTS.

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement, and programs for youth in the community.

The Division of Family Court Legal Services (FCLS) is responsible for representing ACS in child neglect and abuse cases, juvenile delinquency proceedings and other child welfare proceedings in the New York City Family Courts. FCLS attorneys work collaboratively with Child Protective Specialists, Case Planners, and other child welfare specialists to further the agency’s mission on behalf of children and families.

Under the general direction of the Legal Case Assistant Manager in the Bronx Family Court Legal Services (FCLS) Borough Office, the Office Manager is responsible for overseeing the day-to-day operations of the Bronx FCLS offices including the supervision of clerical staff. Specific duties include but are not limited to:

- Supervision and training of clerical support unit

- Order and maintain inventory of office supplies

- Order and distribute legal reference books

- Maintain oversight of facilities issues and liaise with DCAS and custodial staff to resolve issues as needed at main office and any swing spaces

- Liaise regularly with ACS’ Office of Information and Technology to ensure that office’s technology needs are met

- Monitor office printers and fax machines and coordinate service and toner resupply as needed

- Coordinate delivery and pick up of subpoenaed records by staff

- Coordinate staff transfers, office moves, and procurement of office equipment for new hires

- Serve as custodian for office’s sub-impress fund and maintain oversight of fiscal issues in office including processing attorney license reimbursements, securing metro cards, reimbursement for revocation hearings

- Liaise regularly with Process Server to ensure regular and timely process of legal documents, including service by publication

- Liaise with court personnel to ensure the coordination of court filings

- Monitor and coordinate postal needs of office

- Prepare and submit requisition forms for transcript and court reporter billing

- Supervise the storage of closed files

- Maintain and update organizational charts and phone directories

ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C