Facilities Project Coordinator – Facilities Management

Job Profile:

Facilities Specialist 2

Job Family:

Facilities Management

Time Type:

Full time

Max Pay – Depends on experience:

$62,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Provides intermediate to complex facilities operations support for a department based on established policies and procedures.

Job Description:

Facilities Management seeks a Facilities Project Coordinator to coordinate facilities projects, small construction, and tenant improvements.

Essential Duties:

Scoping, planning, coordination, execution, and closeout of fast paced small construction projects, insurance related restoration work, and tenant improvement projects all with a varying degree of complexity and difficulty. 

This position will require:

• initiation with tenant user establish a scope of work;

• verifying existing conditions and devising a detailed design and construction execution plan;

• coordinating with contractors to acquire comprehensive pricing based on scope of work and end user expectations;

• compiling and sending estimates;

• well thought out and strategic scheduling;

• monitoring quality and quick execution of work;

• and completing closeout in an expeditious manner. 

Assisting ASU Project Managers in:

• job set ups; management of electronic data folders,

• documents, and records in a centralized filing system;

• collecting, reviewing, and/or acquiring project documents (plans and specs, estimates, submittals, asbestos clearances, permits, meeting minutes, etc.);

• scheduling and coordinating vendors through completion;

• obtaining estimates and invoices;

• coordinating furniture, fixtures, and equipment;

• and providing project assistance where needed in strict accordance with ASU project guidelines, quality standards, and environmental health and safety standards.

Use ability to clearly communicate to perform essential functions.

DAYS AND SCHEDULE:  Monday - Friday; 7:00 a.m. – 4:00 p.m.

This position is based at ASU’s Tempe campus and will require working from other campuses depending on operational needs. 

Salary Range:

$58,000 - $62,000 per year or commensurate of experience and education. ASU offers a comprehensive benefits package with the State of Arizona

Desired Qualifications:

Experience in:

• MS Office (i.e. Word, Outlook, Project, Excel)

• Fast typing (60 wpm and over)

• Updating project management software programs

• Utilizing electronic folders for file storage, retrieval, and recordkeeping, and data entry.

• Bluebeam software

• Reading and interpreting plans and specifications and comparing them with construction in progress

• Cost estimating, budgeting, and scheduling

Demonstrated knowledge of:

• Building construction, materials, and methods

• Facilities planning and construction management processes and procedures

Evidence of effective communication skills

Working Environment:

Walk in extreme and varying temperatures to service locations throughout the campus. Required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 50 pounds. Work conditions will include exposure to outside temperatures and climbing ladders to inspect work.  Drive University vehicles/carts.

May be exposed to hazardous and dangerous materials, tools, and equipment which will require safety precautions and/or specific process to be followed, and may include the use of Personal Protection Equipment (PPE) (e.g. safety glasses, hearing protection, negative pressure and positive pressure respirator).  Use of PPE may require medical clearance prior to use.

Department Statement:

What’s in it for you?

Looking for an employer that offers you solid growth opportunities, as well as a work/life balance? ASU offers the following:

• Flexible work schedules

• 22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff.

• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one. For more information visit https://cfo.asu.edu/reduced-tuition

• 12 weeks of paid parental leave following the birth or adoption of a child

• Affordable benefits package including dental, vision, and life insurance benefits.  More information available at https://cfo.asu.edu/benefits

• Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)

• Paid time for volunteer and professional development

• Wellness program for preventative health education and screenings

• Disability and leave program for income protection

• Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges

• ASU Discounts to sports/events along with discounts with ASU partnerships

ASU Facilities Development and Management (FDM) maintains and services all university-owned property, and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States.  Facilities Development and Management will not be a sponsor for this position.

This position is located at the ASU Tempe campus, 1551 S. Rural Road Tempe AZ, 85287.

This position is based at ASU’s Tempe campus and will require working from other campuses depending on operational needs. 

This position requires that you must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment.  Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire.

Driving Requirement:

This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$19577.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or n