POSITION: Safety Assistant
DEPARTMENT: Facilities
FLSA STATUS: Full-time/Hourly/Non-Exempt
Legends Global brings a 360-degree, data-driven approach across planning, sales, partnerships, hospitality, and merchandise, working with top-tier clients to deliver exceptional experiences.We are also the world leader in venue management and live event production, overseeing 400+ arenas, stadiums, convention/exhibition centers, and performing arts venues globally.
Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!
THE ROLE
Legends Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for a Safety Assistant. Responsible for supporting the Director of Operations.
Essential Duties and Responsibilities
- Assist in all aspects of Maintenance CMMS program, including converting maintenance requests to work orders with follow-up, building assets, uploading service tickets and tracking costs, and creating preventive maintenance plans for all life safety, mechanical systems, fleet vehicles, compliance inspections, etc.
- Assist in monitoring, enhancing, recommending, implementing and maintaining programs for inspection of facilities and documentation of work orders utilizing CMMS programs (Legends Maintenance) including comprehensive preventative maintenance system for all fixed and moveable assets.
- Assist with creating and maintaining physical and electronic ‘library’ of all inspection documentation.
- Support compliance with OSHA regulations and safety policies across all event and non-event operations.
- Assist with the compliance for emergency generators, fire suppression systems and all other systems along with the proper documentation of building systems related to Life Safety.
- Assist with coordinating the periodic insurance carrier site visits and appropriate documentation and follow up.
- Lead all safety committee meetings, ensuring accurate minutes are collected and action items are addressed.
- Work closely and coordinate with other Managers in Operations Department to ensure that day-to-day needs of the facilities are properly managed through the work order system.
- Assist with promoting, training and monitoring for compliance with corporate operational best practices.
- Conduct frequent facility inspections (both during events and regular business hours) identifying any potential safety hazards and note deficiencies and supervise necessary action plans for remediation.
- Conduct annual and monthly fire extinguisher checks in all facilities
- Assist with creating and conducting quarterly asset management checklists for all facilities
- Assist with special projects at and around the facility and all other duties and responsibilities as assigned.
- Assist with reporting of Legends Global’ s emerging business contractor obligations (JSEB)
- Assist with planning and directing outside vendors/contractors work to assure compliance with contracts, local building code, and safety requirements.
- Assist in maintaining capital equipment inventory.
- Assist with quarterly and yearly inventory of all assets and equipment.
- Generate and maintain reports and updates for direct manager and other building directors as needed
- Assist with scheduling meetings (internal and external)
- Other Duties as Assigned
Supervisory Responsibilities
- No immediate direct supervisory role.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Excellent customer service skills are a must as the position requires frequent interaction with customers, vendors and visitors to the facilities.
- Must have attention to detail and ability to multi-task.
- Must react with a positive attitude and productively handle tasks as assigned.
- Must communicate effectively with all members of the Legends staff.
- Must be able to adapt to changes in the work environment, managing competing demands, frequent changes, delays or unexpected events.
- Must be results driven and have good organizational skills.
- Must have and maintain a valid driver’s license and meet the City’s driving requirements for City equipment.
- Work independently, exercising effective judgment and initiative while maintaining transparency and keeping direct manager up to date on all aspects of work.
- Organize and prioritize work to meet deadlines.
- Work effectively under pressure and/or stringent schedule while producing accurate results.
- Ability to read and comprehend blueprints, drawings and other related materials.
- Follow oral and written instructions and communicate effectively with others in both oral and written form.
- Be proficient in basic computer skills operating in standard word, spreadsheet, email, CMMS and BAS programs.
- Strong customer service orientation is essential.
- Ability to manage multiple tasks with strong time management skills
- Ability to use common office equipment such as computers, copies, fax machines, scanners, etc.
- Excellent interpersonal and communications skills required
Education and/or Experience
- Post-Secondary degree preferred.
- 2-3 years’ experience in construction and/or project management required.
- Facilities experience preferred.
Skills and Abilities
- Working knowledge building construction, HVAC, fire detection and suppression systems, electrical systems, security, escalator, and elevator operations a plus.
- Good written, verbal, and interpersonal skills.
- CAD experience preferred.
Computer Skills
- Proficiency in Microsoft Office Suite and CAD.
- Demonstrate command of Microsoft Excel and Power Point
Other Qualifications
- Ability to move quickly from one area to another.
- Involves walking, standing, bending, stooping and climbing stairs
- Use hands to handle files, type and operate office machines.
- Extensive communication via phone and/or email will be required at times.
- Must be able to work extended and/or irregular hours, including nights, weekends, and holidays as needed.
- Specific vision abilities required by this job include close vision to handle office correspondence
- Requires the ability to work flexible hours including nights, weekends and holidays based on the event schedule.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.
- Climbing stairs and ladders to gain access to light towers, rigging positions, catwalks and roofs.
- To stand for long hours during events, talk and hear. This position may require work inside or outside of the building, as needed by events.
Note
The essential responsibilities of this position are described under the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
To Apply
Apply at- https://www.jaxevents.com/p/about/employment
External link:
Recruiter- Sonya Brown
Legends Global
300 A Philip Randolph Blvd
Jacksonville FL 32202
Applicants that need reasonable accommodation to complete the application process may contact
904-630-3900
Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.